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Office Administrator (Norfolk)
Office Administrator (Norfolk)TalentRemedy • Norfolk, VA, US
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Office Administrator (Norfolk)

Office Administrator (Norfolk)

TalentRemedy • Norfolk, VA, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.part_time]
[job_card.job_description]

Our client is seeking a proactive, detail-oriented person ready to step up to the Office Manager position to support firm leadership and help grow a mission-driven design practice grounded in the values of Stewardship, Integrity, Rigor, Collaboration, and Innovation. This role is ideal for someone who thrives in a small-firm environment and has experience in design, construction, or professional services.

What Youll Do

  • Manage day-to-day office operations, including greeting visitors, handling mail and deliveries, maintaining supplies, and overseeing vendor relationships.
  • Support administrative functions such as filing systems, onboarding, maintaining licenses and registrations, bank deposits, and assisting with monthly invoicing.
  • Assist with proposals, contracts, and project coordination, including timekeeping and project tracking using BQE CORE.
  • Provide marketing support through website and social media updates, CRM management, and preparation of proposal and outreach materials.
  • Coordinate team events and contribute to a positive, organized office culture.

What Were Looking For

  • Experience managing daily operations in a small firm; AEC industry exposure preferred.
  • Strong written, verbal, and interpersonal communication skills.
  • Proficiency with Microsoft Office 365; familiarity with Adobe InDesign, CRM systems, social media platforms, and project management tools such as Monday.com.
  • Highly organized, adaptable, and comfortable working independently in a fast-paced environment.
  • A collaborative, proactive, and solutions-oriented mindset.

    • Requirements

  • Bachelors or Associates degree preferred in business, communications, marketing, or related fields.
  • High proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
  • Familiarity with InDesign, QuickBooks Online, CRM platforms, and standard bookkeeping practices.
  • High school diploma or GED required.

    • Location Options

  • Norfolk, VA (Hampton Roads Region)
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