Office Administrator (Norfolk)TalentRemedy • Norfolk, VA, US
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Office Administrator (Norfolk)
TalentRemedy • Norfolk, VA, US
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.part_time]
[job_card.job_description]Experience managing daily operations in a small firm; AEC industry exposure preferred. Strong written, verbal, and interpersonal communication skills. Proficiency with Microsoft Office 365; familiarity with Adobe InDesign, CRM systems, social media platforms, and project management tools such as Monday.com. Highly organized, adaptable, and comfortable working independently in a fast-paced environment. A collaborative, proactive, and solutions-oriented mindset. Bachelors or Associates degree preferred in business, communications, marketing, or related fields. High proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams). Familiarity with InDesign, QuickBooks Online, CRM platforms, and standard bookkeeping practices. High school diploma or GED required. Norfolk, VA (Hampton Roads Region)
Our client is seeking a proactive, detail-oriented person ready to step up to the Office Manager position to support firm leadership and help grow a mission-driven design practice grounded in the values of Stewardship, Integrity, Rigor, Collaboration, and Innovation. This role is ideal for someone who thrives in a small-firm environment and has experience in design, construction, or professional services.
What Youll Do
- Manage day-to-day office operations, including greeting visitors, handling mail and deliveries, maintaining supplies, and overseeing vendor relationships.
- Support administrative functions such as filing systems, onboarding, maintaining licenses and registrations, bank deposits, and assisting with monthly invoicing.
- Assist with proposals, contracts, and project coordination, including timekeeping and project tracking using BQE CORE.
- Provide marketing support through website and social media updates, CRM management, and preparation of proposal and outreach materials.
- Coordinate team events and contribute to a positive, organized office culture.
What Were Looking For
Requirements
Location Options
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Office Administrator • Norfolk, VA, US
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