Office Administrator

About Numera : Numera is a fast-growing, US-based financial services firm that delivers cutting-edge solutions across accounting, payroll, tax, and advisory. Our unique US-India delivery model enables us to scale seamlessly, bringing smart, tech-enabled, and client-first solutions to individuals, businesses, and nonprofits nationwide. With a global network of professionals and an entrepreneurial spirit, Numera helps organizations unlock growth, navigate complexity, and drive long-term success. Job Summary : We are seeking a detail-oriented Tax Preparer & Office Manager with a foundational understanding of tax regulations and some experience in office management. The ideal candidate will be responsible for preparing and submitting individual and small-business tax returns, as well as managing daily office operations to ensure a smooth workflow and a professional environment. Key Responsibilities : Manage daily office operations, including scheduling appointments and maintaining office supplies. Serve as the primary point of contact for client communication, including phone calls, emails, and in-person visits. Organize and maintain an efficient filing system, both electronically and physically. Oversee and manage office equipment, ensuring everything is functioning properly. Coordinate with vendors and service providers for office-related needs. Ensure that all office operations comply with company policies and procedures. Skilled in preparing and filing individual, corporate, and partnership tax returns, ensuring compliance with federal, state, and local tax regulations. Experienced in assisting clients with documentation for tax filings, conducting basic tax research, and addressing discrepancies. Proficient in reviewing financial records, including income statements and expenditures, while maintaining confidential tax records in an organized manner. Skills and Qualifications : Education : High school diploma or equivalent; some college coursework in accounting or finance is preferred. 1-2 years of experience in tax preparation or a related field. Previous experience in office management or administrative support is a plus. Knowledge : Basic understanding of tax regulations and tax software (e.g., TurboTax, QuickBooks) Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Here are some bonus points : Schedule : Monday to Friday Location : 38350 Fremont Blvd. Ste 203 Fremont, CA 94536 Work Type : Onsite Work Hours : 40 hours per week Benefits : Vision, Dental, 401(k), Professional development opportunities Why this role? This role goes beyond traditional administration—it’s an essential, hands-on position supporting both our team and our clients. You’ll help keep operations running smoothly while gaining exposure to modern accounting practices. If you thrive on structure, enjoy problem-solving, and want to grow with a dynamic firm, we’d love to hear from you. Life is short—work somewhere awesome! Our website | LinkedIn | Glassdoor | Ambition Box