Human Resources Payroll Specialist

Date: January 28th, 2026

Status: Full-Time/Non-Exempt

Reports to: Human Resources Director

Location: Rochester, Corporate Office

Compensation: $26.50-$28.50 per hour

Schedule: Monday-Friday, 9AM-5pm

Hours: 37.5 hours per week

Position Summary

The Human Resources Payroll Specialist ensures accurate and compliant payroll process, timely updates and a positive employee experience. This position provides entry level support of the benefits and coordination of employee leave administration. The incumbent in this role maintains and supports the Human Resources Information System (HRIS) functionality. This employee will perform all responsibilities in a manner that serves The Summit’s Mission and upholds the credit union’s values.

Essential Responsibilities - Must be capable of performing the following essential responsibilities, with or without reasonable accommodations, as outlined below.

Payroll: Coordinate efforts with the Human Resources Department, Managers, and Accounting Department, to administer the payroll process. Responsibilities include, but are not limited to:

• Process and support bi-weekly payroll, including but not limited to monitoring timecards, corrections, coordination paid time off, incentive programs, and employment status changes to ensure hours are paid in accordance with company policies and government regulations.
• Provide education to employees on best practices for timecard entries to ensure accuracy and implements
• Prepare, maintain and audit employee records and HR documentation to ensure accuracy and compliance
• Support onboarding and offboarding processes, including paperwork, system entry and coordination with managers and the talent team.
• Support Credit Union managers on the completion of Personal Action Notices (PANs) and process changes accordingly
• Analyze, calculate, and communicate payroll adjustments in coordination with managers and the accounting department, as well as monitor timesheets,
• Serve as a liaison with payroll and timekeeping system vendors
• Coordinate efforts between payroll and managers for accurate and timely submissions to ensure successful and seamless payroll processing
• Provide clarification to managers and employees on payroll and timekeeping policies
• Responsible for timekeeping and payroll policy and procedure updates
• Serve as a point of contact for employee questions related to pay, timekeeping and HR processes

HRIS Administration: Maintain HR information systems, through creating and updating report parameters, as well as customizing system assignment set ups in order to support changes to organizational structure, such as: newly developed job titles, reporting structures, pay grade, departments/branches, and payroll/PTO policies. Responsibilities include, but are not limited to:

• Maintain the HRIS system to ensure data integrity and confidentiality
• Mastry of HRIS tools and functions identifying pertinent changes for efficiency and proficiency
• Maintain system user access and authorizations, approve and maintain personnel changes
• Generate basic reports and create customized reports
• Provide ongoing support to new and existing employees on navigating and utilizing the system
• Responsible for entry and termination of benefits in HRIS system, including but not limited to new hires, terminations, open enrollment and work/life events.

Other Responsibilities:

• Ensure payroll practices are compliant with company policies, as well as federal and state regulations.
• Maintain all Human Resources related pages on Basecamp
• Submit monthly billing is submitted timely and audit and reconciliation of benefits billing is completed on a monthly basis
• Support engagement activities including but not limited to the annual open enrollment process, annual anniversary luncheon, mix and mingle, SumFun, etc.
• Other Duties as assigned

*Note: The above information on this job has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Qualifications and Skills

Education & Experience - Applicants must possess the following qualifications or an equivalent combination of education and experience:

• Education: Bachelor’s degree in human resources, business administration or related field, and Certified Payroll Processer (CPP) certification preferred.
• Experience: A minimum of two to four years of human resources or related experience with a focus on payroll, HRIS and leave management preferred.
• SHRM-CP or PHR designation preferred.

Knowledge/Skills/Abilities (including Technical & Systems/Equipment Proficiencies)

• Strong attention to detail and the ability to manage multiple deadlines.
• Excellent organizational and time management skills
• Strong communication, build interpersonal relationships and demonstrate empathy
• High level of discretion and professionalism when handling confidential information
• Ability to work independently and prioritize in a fast-paced deadline-drive environment
• Experience with ADP
• Proficient with Microsoft Office Suite; including but not limited to Outlook, Word, and Excel
• Must be able to demonstrate sufficient knowledge in the area of payroll taxes
• Proficiency in the use of timekeeping
• Must maintain confidentiality at all times
• Demonstrate solid judgement and ability to interpret payroll-related regulations
• Office equipment (i.e. calculators, computers, printers, copiers, multi-line phone systems and with fax capabilities)
• Intranet/Internet, navigation of web-based vendor systems, and utilization of teller & banking software

Physical Requirements

• Lifting (5-10 pounds)
• Standing/Sitting extended periods of time, while working in front of computer monitor
• Typing / Data Entry
• Professional Office Environment
• Overhead Lighting

Training and Compliance Requirements

• Subject to the compliance requirements of all related federal regulations, including but not limited to; the Bank Secrecy Act (BSA), Anti Money Laundering (AML), Information Security and Privacy policies and procedures. Employees complete annual BSA, AML, Information Security, Privacy and other job-related training requirements as established by the Summit and within deadlines.

EQUAL OPPORTUNITY EMPLOYER: The Summit Federal Credit Union is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, protected veteran status, or status as a qualified individual with disability.

Subject to the compliance requirements of all related federal regulations, including but not limited to; the Bank Secrecy Act (BSA), Anti Money Laundering (AML), Information Security and Privacy policies and procedures. Employees complete annual BSA, AML, Information Security, Privacy, and other job-related training requirements as established by the Summit and within deadlines.

*Note: The above information on this job has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.