Program Coordinator

Job Description

Job Description

Job Title : Program Coordinator

Department : Programs (ELOP)

Reports To : Program Specialist, ELOP

Classification : Full-Time, Nonexempt

Duration :  School Year (July – June)

Salary Range :  $25.00 – $26.00 / hour

Schedule :   Monday–Friday, 9 : 00 AM – 6 : 00 PM; subject to change during summer and intersession based on program needs.

Position Summary

All TCF employees are expected to uphold high standards of attendance, accountability, and professionalism while consistently modeling the mission and core values of The Table Community Foundation (TCF) : Serve. Love. Unite.

The Program Coordinator, reporting to the Program Specialist, oversees the implementation of Expanded Learning Opportunity Programs (ELOP) across multiple school sites. This role supervises and supports site-level staff—including Site Coordinators, Site Leads, and Group Leads—while ensuring alignment with TCF and district standards.

The Program Coordinator is responsible for upholding California’s Quality Standards for Expanded Learning by promoting program quality, supporting staff development, managing compliance and administrative tasks, and fostering a safe, enriching environment for students, families, and staff.

Essential Functions

Supervision & Leadership Support

• Supervise and support Group Leads through regular site visits, observations, and ongoing coaching to ensure effective delivery of age-appropriate activities.
• Ensure staff consistently adhere to TCF and partner agency expectations, including lesson planning, behavior management, professional conduct, dress code, and language use.
• Collaborate with partner agency leaders to foster a cohesive and accountable team culture; organize staff training and participate in site meetings as needed.
• Conduct monthly check-ins with Program Administrators and Site Supervisors to address concerns, clarify expectations, and support continuous improvement.
• Provide on-site coverage as needed to maintain staffing ratios, support staff during breaks, and ensure smooth program operations.
• Manage attendance audits, staff schedules, program observations, and recap documentation.
• Support hiring, onboarding, and personnel record management.
• Collaborate with partner agencies to plan and schedule program activities, events, and field trips.
• Serve as a liaison between the district and TCF, addressing performance concerns and documentation.
• Lead team meetings and 1 : 1 check-ins to provide feedback, clarify expectations, and resolve challenges.
• Contribute to strategic planning and implementation of organizational initiatives.
• Identify and mentor high-potential staff for internal advancement and leadership opportunities.

Safety & Communication

Additional Responsibilities

Job Qualifications

Minimum Qualifications

Certifications & Clearances

Physical Demands

Work Environment & Travel

Technology & Tools (Preferred)

Core Competencies