Order Entry/Customer Service

Company Overview

Excel Technologies, Inc. is a family-run designer, manufacturer and global distributor of supplies, instruments and equipment with disruptive technologies in optical applications and materials preparation for large aerospace and defense OEM's. We empower customers to understand their materials by delivering the industry's most comprehensive suite of products and services for materials preparation, inspection, measuring and analysis. Our customers represent the elite of modern engineering and manufacturing, spanning industries that shape the future - aerospace and defense, advanced manufacturing, automotive, energy, electronics, and medical technology including multiple partners at the forefront of humanity's race to return to space (we can't mention any names; but think Musk, Bezos and Branson...you get the picture).

As a family-run, woman owned, small business of over 53 years, Excel remains invested in yesterday, today and tomorrow. Our experience, stability and growth are rooted in maintaining unparalleled attention to detail and consistently working to exceed expectations. And, like a family, our success starts and ends with building and fostering relationships through effective, ongoing communication and collaboration.

Job Summary

Join our team as an Order Management Specialist, where you will serve as the crucial link between our customers, sales, and logistics teams. We are looking for a proactive, tech-savvy individual to manage the full order cycle, ensuring accuracy from entry to delivery. If you thrive in a fast-paced environment and love finding solutions, this is the role for you.

Job Title: Order Processor & Customer Service Representative

Duties & Responsibilities

• Order Processing: Accurately enter orders (online, phone, email) and manage EDI transactions.
• Logistics & Shipping: Generate labels via UPS Worldship and FedEx Ship Manager, shipping documents, and coordinate with logistics partners.
• Customer Support: Manage order acknowledgments, tracking, backorders, and inventory status updates.
• Data Accuracy: Maintain CRM data, customer portals (e.g. SAP Ariba, Coupa, Taulia), and vendor records.
• Problem Resolution: Address pricing discrepancies and RMAs to ensure customer satisfaction.
• Reporting: Prepare daily, monthly, and yearly reports. Participate in team huddles.

Experience & Requirements

• 2+ years in order fulfillment, logistics, or administrative support.
• Proficient in ERP systems, MS Office Suite and CRM.
• Ability to process orders with high accuracy in a fast-paced environment.
• Strong communication skills and high attention to detail.
• 50+ WPM typing speed.

Compensation

Excel offers a competitive salary depending on experience and a full complement of benefits.