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Office Administrator
Office AdministratorChildren's Hospital of Philadelphia • Philadelphia, Pennsylvania, USA
Office Administrator

Office Administrator

Children's Hospital of Philadelphia • Philadelphia, Pennsylvania, USA
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  • [job_card.full_time]
  • [job_card.part_time]
[job_card.job_description]

SHIFT :

Day (United States of America)

Seeking Breakthrough Makers

Childrens Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20000 Breakthrough Makers will inspire you to pursue passions develop expertise and drive innovation.

At CHOP your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric careand your career.

CHOP does not discriminate on the basis of race color sex national origin religion or any other legally protected categories in any employment training or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

A Brief Overview

This role is a recognized specialist that provides advanced administrative support.

Oversees departmental scheduling. Coordinates travel. Assists with the preparation of reports. Leads the work of others but does not have direct management responsibilities. Highest level individual contributor role (for non-executive level support). Demonstrates effective workload balance and ability to prioritize imperative work while meeting deadlines across remaining responsibilities.

Location : CHOP at Penn Medicine Pennsylvania Hospital

Address : 800 Spruce St. Philadelphia PA 19107

Schedule : (Full Time)

  • Monday Friday 8AM 4 : 30PM (on-site)

What you will do

  • Clerical and Administrative Support
  • Perform advanced administrative tasks including triage calls coordination and scheduling. Respond to complex inquiries and assist stakeholders.
  • Maintain systems procedures and methods for record keeping and reporting.
  • Assist in the preparation and coordination of for meetings interviews committees conferences and calendars including schedules agendas and minutes.
  • Prepare presentations letters reports memoranda and related materials.
  • Coordinate travel and expense approval.
  • Assist with preparation of financial and quality reports.
  • Office Maintenance
  • Manage office supplies and order for the department.
  • Manage the centralized email account for the department.
  • Employee Support
  • Maintain the departmental calendar directory timekeeping and schedules.
  • Update and provide new employee orientation for all new hires.
  • Collaborate internally all new employee needs including network setup program access phones keys and physical space.
  • Other duties and administrative support projects as required.

    • Education Qualifications

  • High School Diploma / GED - Required

    • Experience Qualifications

  • At least five (5) years of administrative experience in office or clinical setting - Required

    • Skills and Abilities

  • Advanced knowledge of administrative and office management processes procedures principles and best practices
  • Basic knowledge of medical terminology and protocols
  • Basic knowledge HIPAA regulations
  • Intermediate proficiency with electronic medical record software (EPIC)
  • Intermediate proficiency with office software (Microsoft Office) including word processing spreadsheet and presentation software (Word Excel PowerPoint)
  • Excellent verbal and written communications skills
  • Excellent customer service skills
  • Excellent interpersonal skills
  • Excellent organizational skills
  • Excellent time management skills
  • Strong conflict resolution skills
  • Ability to maintain confidentiality and professionalism
  • Ability to work independently with minimal supervision
  • Ability to collaborate with stakeholders at all levels

    • To carry out its mission CHOP is committed to supporting the health of our patients families workforce and global community. As a condition of employment CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.

    EEO / VEVRAA Federal Contractor Tobacco Statement

    SALARY RANGE :

    $27.35 - $34.19 Hourly

    Salary ranges are shown for full-time jobs. If youre working part-time your pay will be adjusted accordingly.

    At CHOP we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOPs Compensation and Benefits.

    Required Experience :

    Unclear Seniority

    Key Skills

    Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

    Hourly Salary Salary : 27 - 34

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    Office Administrator • Philadelphia, Pennsylvania, USA

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