Residency Program Coordinator - Inpatient Psychiatry - Arrowhead Regional Medical Center

Residency Program Coordinator

Colton, CA Seeking Residency Program Coordinator

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare's most pressing challenges from the inside.

At Vituity we've cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

Responsible for coordinating the operational and financial aspects of the accredited Emergency Medicine Residency Program at Arrowhead Regional Medical Center.

Responsible for ensuring ACGME accreditation status and remaining in compliance with current requirements.

Continually assess a daily program operations including long range planning, developing projects, analyzing administrative workflow, and maintaining various databases.

Coordinate internal and external program relations.

In collaboration with the Program Leadership administers all facets of the Educational Programs at the site including developing and implementing relevant departmental policies and guidelines.

Acts for and regularly makes decision on behalf of Program Leadership, within prescribed limits of authority.

Assists and supports the Residency Program Assistant Coordinator position, as applicable; ensures timely completion of assigned duties and tasks.

Provides support and meets regularly with the Educational Program Leadership concerning office management issues, activities, and the status of projects.

Identifies and evaluates the methods for improving workflow and cost effectiveness and makes recommendations for improvement.

Keeps current with Accreditation Council for Graduate Medical Education (ACGME) requirements. Interprets and applies ACGME, and hospital policies to support compliance within the Educational Program. Ensure program compliance with various entities.

Assists in creating and implementing educational curriculum, rotation schedule, planning and assessment tools (short and long-term goals), and marketing plans for the Educational Program.

Assists as needed with scheduling of events and meetings to include identifying sponsors, negotiating agreements with vendor sponsors assigned responsibilities, which include lectures, recruitment interviews, orientation, retreats, as well as various meetings and other program-related events. Assists in the preparation for ACGME Self Study, Site Visits and internal / special reviews.

Tracks residents' licensures and certifications and ensures hospital HR and Vituity Credentialing Department, as applicable are updated in a timely manner.

Reviews and verifies residents' timecard hours. Notify Program Leadership of any moonlighting hour discrepancies.

In applicable programs, maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season.

Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals. In applicable programs, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).

Maintains databases with resident and faculty data, including New Innovations and MedHub Residency Management System (RMS).

Verifies trainees' status and activities as needed.

Assists in completion of the evaluative processes of the trainees, program, faculty, and rotations.

Attends conferences as requested by the Program Leadership.

Ensures approval of all Continuing Medical Education (CME) lectures.

Provides support to residents and fellows. Acts as a liaison between residents and hospital administration when necessary, serving as resource for questions from academic and administrative offices, residents, applicants and / or medical students.

Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office / program systems. Purchases office equipment and supplies as needed.

Required Experience and Competencies

Associate or Bachelor's degree preferred.

2-3 years of experience working with Graduate Medical Education Programs preferred.

1-2 years of administrative and project management experience.

Training Administrators for Graduate Medical Education (TAGME) certification preferred.

Bachelor's Degree in Public Health Administration, Business Administration or related field and 3-4 years of experience working with Graduate Medical Education or Physician Residency programs preferred.

Ability to handle sensitive information with absolute confidentiality.

Working knowledge of software applications including Microsoft Word, Excel and PowerPoint.

The Practice

Arrowhead Regional Medical Center Colton, California

An academic teaching hospital with both an established in-house EM Residency Program and an established in-house EMPA training program.

The facility is a Level II Trauma Center with a 50-bed Emergency Department that sees 100,000+ annual ED patient visits.

Backup specialties include neurosurgeons, surgeons, neonatologists, and more with 24 / 7 on-site coverage.

Vituity also staffs the neurology group and scribe program providing care across the continuum to deliver a coordinated acute care experience for every patient.

The Community

Colton, California, is a wonderful place to call home, offering a balance of suburban comfort and urban amenities.

The city provides a quiet, family-friendly atmosphere while being close to Riverside and San Bernardino.

Surrounded by beautiful mountain views, Colton offers parks like Colton City Park and access to the San Bernardino National Forest, perfect for hiking, picnicking, and outdoor recreation.

The city is near famous attractions like Riverside Plaza, the California Citrus State Historic Park, and Box Springs Mountain Reserve.

Its central location makes it easy to visit nearby landmarks, including Lake Arrowhead, Big Bear Lake, and Los Angeles.

With a rich cultural heritage, local events, and affordable living, Colton is a unique place to live and work, offering both natural beauty and access to Southern California's best attractions.

Benefits & Beyond

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

Superior health plan options

Dental, Vision, HSA / FSA, Life and AD&D coverage, and more

Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%

Outstanding Paid Time Off : 3-4 weeks' vacation, Paid holidays, Sabbatical

Student Loan Refinancing Discounts

Professional and Career Development Program

EAP, travel assistance, and identity theft included

Wellness program

Purpose-driven culture focused on improving the lives of our patients, communities, and employees

We are excited to share the base salary range for this position is $24.28 - $30.36, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company's annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and / or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity / expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

• Benefits for part-time and per die