Human Resources Coordinator

Human Resources Coordinator

Hill York seeks a driven and detail-oriented HR Coordinator to join our team and play a vital role in delivering exceptional HR support across the organization. This in-office position offers a dynamic blend of responsibilities, from payroll and benefits administration to recruitment, onboarding, compliance, and employee engagement. As a key member of our HR team, you'll ensure smooth and accurate payroll processing for 250+ employees, across 4 locations, manage full-cycle recruitment, and support a seamless employee experience. You'll also contribute to process improvements, maintain critical HR data and documentation, and serve as a trusted resource for employees and managers alike. This role is ideal for an HR professional with a strong foundation who thrives in a fast-paced environment, enjoys variety in their work, and is passionate about making a positive impact. With opportunities to grow your skills and collaborate across departments, you'll help shape a responsive, people-first workplace culture.

Essential functions include:

• Process weekly payroll for 250+ employees with accuracy and timeliness, ensuring compliance with wage and hour laws, collective bargaining agreements, and resolving discrepancies through thorough review and audit of payroll data
• Create and update required payroll reports such as certified payrolls, insurance reports, etc.
• Manage the full recruitment process for open positions, including partnering with hiring managers, posting jobs, sourcing candidates, screening resumes, conducting phone screens, scheduling interviews, and maintaining candidate communication
• Manage applicant tracking and ensure positive candidate experience throughout the hiring process
• Prepare and send offer letters and coordinate pre-employment screenings to ensure timely and compliant hiring
• Facilitate a seamless onboarding process by conducting new hire orientation, completing Form I-9 and E-Verify, ensuring timely and accurate completion of all documentation, enrolling employees in benefits, and entering data into HR systems.
• Facilitate off-boarding process including proper documentation and system updates
• Support benefits administration by managing new hire enrollments, qualified life events, and open enrollment; respond to employee inquiries, run weekly benefits change reports, update deductions, submit data files to carriers, and conduct monthly audits to ensure accuracy and compliance.
• Process employee status changes in appropriate systems
• Assist with compliance reporting such as EEO, AAP, ACA, etc.
• Respond to employee inquiries regarding basic HR policies, procedures, and programs in a timely and professional manner
• Coordinate marketing efforts by obtaining content and working with corporate marketing to post on company website, LinkedIn, etc.
• Assist with planning and coordinating company events
• Oversee employee trainings to ensure completion, including tracking, providing reports, following up
• Maintain accurate and up-to-date employee records across all systems, including personnel files and HR databases
• Maintain and update departmental SOP's while proactively identifying, proposing, and implementing process improvements to enhance efficiency and consistency
• Support the Dania Beach office by managing basic facility needs, including ordering office supplies, maintaining access, coordinating maintenance and repairs, and ensuring a well-functioning and organized workspace
• Work in-office daily to enhance collaboration, build relationships and provide direct in-person HR support to the workforce
• Handle confidential information in a professional manner, respecting employee privacy while maintaining company confidentiality
• Positively and professionally interact with various levels of management and employees
• Maintain company organization charts
• Prepare necessary reports as needed
• Other tasks and projects as needed

Qualifications include:

• Ability to work in office daily to collaborate with team members and assist with in-person employee requests
• Bachelor's Degree in Business or related field
• Minimum 2 years prior HR experience
• SHRM-CP/PHR preferred
• Bilingual a plus
• Ability to maintain confidentiality
• Excellent oral and written communication skills
• Intermediate Microsoft office skills (v-lookups, pivot tables)
• High attention to detail and accuracy with strong analytical skills
• Excellent organizational and time-management skills
• Ability to multi-task in a fast-paced work environment
• Ethical and discreet

Hill York is a Drug Free Workplace and an Equal Opportunity Employer.