Senior Executive Assistant

Who we are :

EOI Space is developing and deploying a network of satellites in Very Low Earth Orbit (VLEO) to provide ultra-high-resolution Earth imagery. We aim to deliver timely and actionable data for commercial and defense applications.

We are on our way to achieving many industry firsts. This demands an ambitious team that revels in leaning into challenges getting hands on and working together. Does this sound like you

EOI Space is looking for a Senior Executive Assistant who will play a critical role in supporting our CEO and ensuring the company operates smoothly. This is a high-impact hands-on position focused on streamlining executive operations enabling fast and reliable decision-making and removing administrative roadblocks. You will be involved in every stage of the CEOs workflow from daily coordination and communication to long-term planning and organizational execution. A core part of the role is ensuring the CEOs time attention and focus are optimized and that all meetings communications and strategic updates flow efficiently and effectively across the company.

What you will do :

You will work closely with the CEO and cross-functional teams to ensure executive priorities are organized communicated and executed effectively. You will streamline day-to-day operations by managing schedules coordinating communications and preparing the CEO for key meetings and decisions. This is a hands-on role in a lean and highly collaborative environment where you will play a central part in enabling the CEO and broader organization to move quickly and stay aligned.

Responsibilities :

Provide high-level support to the CEO across operational and strategic needs

Maintain an accurate proactive and strategically optimized CEO schedule that maximizes productivity and protects focus time

Manage complex calendars meetings and external and internal coordination

Ensure all CEO meetings are prepared structured and result in clear outcomes without wasted time

Draft review and organize communication on behalf of the CEO and serve as a professional relationship-focused gatekeeper

Prepare presentations briefing materials agendas and executive summaries

Monitor deliverables and ensure deadlines and commitments across the company are met

Provide the CEO with clear visibility into progress of strategic projects without requiring daily involvement

Coordinate domestic and international travel and all related logistics while ensuring seamless efficient and stress-free experiences for the CEO Senior Leadership and the Board of Directors

Anticipate issues identify solutions and escalate when needed

Gather information from cross-functional teams and synthesize key insights for decision-making

Handle all confidential and sensitive information with professionalism

Maintain a comprehensive well-organized and up-to-date organizational knowledge base that serves as a single source of truth

Provide reliable responsive high-quality administrative support across departments to reduce operational friction

Lead operational logistics for the companys new facility move with minimal business disruption and maximum employee satisfaction

Required Qualifications :

5 or more years supporting a senior executive

Experience in fast-paced environments; startup experience preferred

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Experience drafting executive correspondence

Proficiency with Microsoft Office Google Workspace and scheduling systems

Ability to work with discretion and confidentiality

Experience in aerospace hardware or engineering-driven organizations

Vendor coordination or facilities support experience

Experience supporting a CEO or C-suite leader

Compensation :

The salary range for this role is $112000 - $127000 per year depending on previous experience. Pay ranges are determined by role level location and alignment with market data. Individual pay will be determined on a case-by-case basis and may vary based on the following considerations : interviews and an assessment of several factors that are unique to each candidate job-related skills relevant education and experience certifications abilities of the candidate and internal equity.

Work Location :

This is an onsite role based in Louisville CO.

Required Experience :

Senior IC

Key Skills

Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,White Papers,Calendar Management,Microsoft Excel,Sharepoint,Administrative Experience,Budgeting,DoD Experience,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 112000 - 127000