Junior Accounts Payable Specialist

Good Life Restoration, Inc. https://www.goodlifefire.com/ is looking for a Junior Accounts Payable Specialist to join our team of professionals. This individual contributor role is an hourly, full-time position located in North Highlands, CA

POSITION TITLE: Junior Accounts Payable Specialist, North Highlands, CA

REPORTS TO: Lead Accounts Payable & Payroll Specialist

Hourly / Non-Exempt $18 - $25/hour DOE

Position Summary:

The Junior Accounts Payable Specialist is responsible for supporting the day-to-day functions of the Accounts Payable department. Working under the supervision of the Lead AP & Payroll Specialist, this role involves entering invoices, maintaining vendor records, and assisting with payment processing and compliance documentation. The ideal candidate is detail-oriented, organized, and eager to grow their skills in accounting and finance within a fast-paced, team-oriented environment.

Key Responsibilities:

Invoice Entry & Payment Support:

Accurately enter vendor invoices into the accounting system (e.g., QuickBooks Desktop), ensuring proper job and cost code assignment.

Match purchase orders, work orders, and delivery receipts to vendor invoices.

Monitor the AP inbox for incoming invoices and route for appropriate approvals.

Vendor & Subcontractor Documentation:

Collect and track required vendor onboarding forms, including W-9s and Certificates of Insurance.

Maintain up-to-date records for vendor compliance and insurance expiration dates.

Administrative & Support Functions:

Respond to vendor inquiries and escalate complex issues to the Lead AP Specialist.

Assist with reconciling vendor statements and resolving invoice discrepancies.

Help organize digital and physical AP records for audit readiness and monthly close.

Support the Lead Specialist with internal reporting, checklists, and batch reviews.

Qualifications:

1–2 years of experience in accounts payable or general bookkeeping (internships or office admin experience acceptable).

Strong attention to detail, data entry accuracy, and organization.

Basic understanding of debits/credits and general ledger impact is preferred.

Familiarity with accounting software (QuickBooks or similar) and Excel.

Ability to follow structured processes and meet deadlines with consistency.

Professional communication skills, both written and verbal.

Preferred:

Experience in construction, restoration, or subcontractor/vendor-heavy industries.

Exposure to lien waivers, W-9s, or job cost coding.

Experience with project management tools such as Buildertrend (a plus, not required).

Company Benefits:

We offer Medical, Dental, Vision, Vacation, paid sick leave, and a 401(k) with employer provided match.

It is the continuing policy to afford equal opportunities for all qualified persons, regardless of their race, creed, color, age, sex, gender, sexual orientation, national origin, religion, disability, medical condition, marital status, or veteran status. No person shall be excluded from employment consideration on the basis of these factors.