Accounts Payable Coordinator

Description:

SUMMARY:

The Accounts Payable Coordinator plays a key role in the procure-to-pay process by ensuring accurate and timely processing of accounts payable transactions in compliance with company policies and financial regulations. This position works closely with vendors, internal departments, and the finance team to maintain efficient payment workflows. Reporting to the Controller, the role collaborates with the Accounts Payable Specialist and supports an experienced team in a growth environment—ideal for a detail-oriented individual seeking to advance in finance and accounting.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Performs the following responsibilities in accordance with VoidForm policies and procedures, work rules, expectations, and behavior standards:

• Manages full-cycle accounts payable under general supervision.
• Processes, records, and schedules payments for invoices, credit cards, and T&E in compliance with company policies.
• Maintains accurate invoice records and ensures proper approvals.
• Reviews vendor statements and resolves payment discrepancies
• Contributes to process improvements that enhance accuracy and efficiency.
• Works closely with the Accounts Payable team, Controller, and department heads to resolve issues and streamline workflows.
• Maintains organized records for audit readiness, including invoices, payment schedules, and correspondence.
• Supports monthly reporting of corporate expenses and gas credit cards.
• Performs other duties as assigned based on experience, skills, and business needs.

Requirements:

MINIMUM JOB REQUIREMENTS: (Education, Training, and Experience Required)

• Required: High school diploma or equivalent.
• Preferred: Bachelor’s degree in Accounting, Finance, or related field.
• Preferred: 1–2 years of experience in accounting or related field.
• Strong understanding of General Ledger system and Accounts Payable processing.
• Proficient in Microsoft Office Suite.
• Experience working with an ERP, Acumatica a plus.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Critical thinking and adaptability to shifting priorities.
• Strong attention to detail and organizational skills.
• Basic math and problem-solving skills.
• Effective time management to meet deadlines.
• Ability to work independently and collaboratively.
• Strong work ethic and commitment to company values.

PHYSICAL DEMANDS/WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions.

• Periods of standing, walking, body rotation, bending and/or squatting.
• Prolonged periods of sitting at a desk in front of a computer screen.
• Repetitive movements associated with using a keyboard, trackpad and/or mouse.
• Lifting up to 20 pounds.

While performing the duties of this job, the employee must be able to work in a fast-paced environment with minimal to high volumes of stress.

EEOC STATEMENT:

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a), prohibiting discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibiting discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin.