Office Manager

Job Description

Job Description

Job Summary :

Insight Global is searching for an Office Manager to supports the Senior Vice President of Sales and the Sales Operations team by owning day‐to‐day office coordination, marketing collateral production, MLS and website updates, CRM data integrity, and training logistics. This role is a corporate position that ensures sales centers, communities, and customer‐facing digital assets stay accurate, compliant, and on brand. You’ll coordinate reports, meetings, travel, and special projects while maintaining a high standard of professionalism, urgency, and customer focus.

This will be a direct placement position, with an expected salary range of $50,000 to $65,000 depending on experience.

Key Responsibilities :

• Update / manage company websites and MLS listings; ensure accuracy and timeliness of content.
• Order photography / video for listings; publish and maintain assets across platforms.
• Create community handouts (HOA docs, pricing sheets, sales policies / procedures, grand opening materials).
• Prepare marketing / training materials (manuals, agendas, slide decks, quick reference guides).
• Keep sales forms accessible and current for sales centers; manage version control.
• Field BBB inquiries and route to appropriate teams; document resolutions.
• Compile information and process applications for memberships (e.g., HOA, builder associations).
• Arrange and schedule secret shopping of sales staff; track insights and follow‐ups.
• Code invoices / expenses for the Sales Department; support month‐end rollups.
• Assist the SVP of Sales with travel / hotel / training / seminar arrangements, special reports, filing, scanning, and ad‐hoc projects.
• Schedule training meetings for sales teams; track attendance / completion.
• Prepare weekly reports for sales meetings; maintain KPI dashboards as needed.
• Maintain users in customer software; ensure role / permission hygiene.
• Execute price changes in CRM / Web / MLS; audit downstream data for consistency.
• Load / publish community plat maps and related assets.
• Assist with hiring / onboarding logistics; add new hires to systems; set up credentials.

Requirements :