Office Aide II

Position Number : HR0504.00000

Position Title : Office Aide II

Job Type : Staff

FT / PT : Part-Time

Employee Class Description :

C3-Staff PT (ed. support)

General Position Description :

General clerical / computer duties supporting departmental staff. This position involves answering telephone calls, providing information, data entry, document scanning, and referral services.

Flexible Work Arrangement :

Majority / Primarily On-site : Employee performs the majority of job duties on-site, but may occasionally work remotely.

Grade : 2021

Exemption Status : Non-Exempt

Posting Number : S3643P

Location(s) :

Orlando, FL 32825 - East Campus

Proposed Work Schedule (Please note hours subject to change based on business needs) :

Monday – Thursday 7 : 30am-10 : 00pm

Number of Vacancies :

Posting Start Date :

11 / 17 / 2025

Posting End Date : 12 / 31 / 2025

Open Until Filled : No

Quicklink for Posting :

https : / / valenciacollege.peopleadmin.com / postings / 41100

Salary Range : $16.25 per hour

Description of Job Function :

1. Receives and routes telephone calls, answers routing questions, provides information or refers call to appropriate individuals.

Description of Job Function :

2. Provides clerical support to the departmental staff / managers as required.

Description of Job Function :

3. Enters date into the Atlas / Banner computer system, runs reports and letters, and uses Microsoft Office Suite software. Operates office machines such as printers, folder / stuffer machines, and mailing equipment.

Description of Job Function :

4. Files documents, maintains student folders, and retrieves documents for staff.

Description of Job Function :

5. Performs other related duties as assigned.

Drivers License Requirement :

Not Applicable

Required Minimum Education :

High school diploma or general education degree (GED).

Other Required Qualifications :

Clerical experience which demonstrates the ability to maintain extensive records and provide customer services.

Experience with computers.

Knowledge, Skills and Abilities :

1. Knowledge of office practices and procedures, preferably in a financial aid environment.

2. Ability to establish and maintain effective working relationships with employees and the public.

3. Ability to communicate effectively both orally and in writing.

4. Ability to access, input and retrieve information from a computer.

5. Ability to access file cabinets for filing and retrieval of data.

General Working Conditions :

This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending / descending, lifting / moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.