Executive Assistant

We are currently looking for an Executive Assistant for our client located in mid-Westchester.

Duration: This is an 8-month temporary assignment.

Work Schedule: Monday through Friday 7.5 hour work day with .5 hour unpaid lunch.

Pay Rate: $25-30/hr DOE

Responsible for aiding, advice or support for the efficient and effective management and operation of the organization's activities and daily functioning.

• Perform administrative functions for the Business Unit. Responsible for coordination and oversight of all materials to be approved by these offices.

• Maintain an accurate up-to-date calendar for the Business Unit head. Make travel and lodging arrangements, perform expense reporting and schedule important daily meetings including independently determining priority for conflicting schedules.

• Ensure overall compliance and adherence to the guidelines, requirements of the administrative policies.

• Screen and respond to phone calls and email as appropriate.

• Coordinate Business Unit meeting arrangements including agendas, notes and follow-up.

• Responsible for the coordination of office space, tracking and planning.

• Review, prioritize and independently respond, where appropriate, to Sr. Management's email. Compose memos, transcribe notes, research and create presentations. • Make travel arrangements and track appropriate approvals and resulting expenses.

• Proven ability to independently exercise sound judgment and take initiative.

• Proficient in Microsoft office programs including Excel, Word, PowerPoint & Outlook.

• Excellent ability to organize, multi-task and be detail oriented.

• Ability to proofread and edit documents with attention to detail.

• Recognize and maintain confidential information.

• Ability to operate effectively in a fast-paced environment with little supervision.

• Capable of building strong relationships with other individuals and departments to accomplish tasks and achieve goals.

• Ability to plan and coordinate major projects. • Strong ability to manage time efficiently to undertake a variety of assignments.

4-year degree preferred.