Administrative FloaterWegman • Houston, TX, US
Administrative Floater
Wegman • Houston, TX, US
[job_card.30_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Four-year college degree is highly preferred, although a high school diploma or equivalent and four years of work experience is acceptable. Minimum of 1-2 years of relevant experience in a professional services environment, along with knowledge of terminology and procedures applicable to firm’s practice areas of legal personnel. Strong working knowledge of Word, Outlook, and PDF software (ability to manipulate and edit PDFs using Acrobat, Nuance, etc.) is required; knowledge of Excel is highly preferred. Requires accurate typing skills, good grammar, spelling, punctuation, and proofreading skills. Highly organized and detail-oriented; possesses the ability to manage and prioritize multiple projects simultaneously, the ability to routinely perform with short deadlines, the ability to work effectively with others to complete assigned tasks, and the ability to function as a member of a team to ensure overall quality and timeliness of projects, as well as assist other secretaries when workload permits. Strong verbal and written communication skills to work with all levels of firm personnel as well as with individuals outside the firm. Must be reliable, a self-starter, and have a professional demeanor. The availability to work in the office daily from 8 : 30 a.m. to 5 : 30 p.m., as well as additional hours as needed.
Job Description
Job Description
Our client is seeking an Administrative Floater to provide a broad range of administrative support to assigned legal personnel, including back-up support for secretaries during planned and unplanned absences. A successful candidate for this position must have strong word processing skills and the ability to effectively handle multiple due diligence details for several transactions or litigation proceedings concurrently.
- Accurately drafts, edits, and proofs documents and correspondence for review by assigned legal personnel.
- Opens client files and initiates conflicts checks.
- Assists with the monthly billing process; communicates required edits on billing proformas to Billing Clerk; prepares correspondence for each client invoice and submits revised proformas and drafted letters to lawyers for approval; mails / emails specific invoices to clients.
- Inputs attorney time as needed utilizing the Firm’s time entry software on a regular basis.
- Responsible for answering phone calls and taking messages, scheduling appointments, and performing other tasks related to maintaining assignments’ calendars, scheduling and coordinating meetings, and conference calls, including travel, lodging, transportation, and meal arrangements.
- Opens and sorts all incoming mail; alerts legal personnel of deadline-sensitive materials or correspondence requiring immediate attention; handles deliveries and FedEx shipments.
- Reconciles and submits travel, client development, and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments.
- Performs other duties as requested.
Qualifications
[job_alerts.create_a_job]
Floater • Houston, TX, US
[internal_linking.related_jobs]
Please submit candidates with prior Microsoft experience only.Position : Administrative Assistant 4 Location Requirements : Dallas, TX, remote 80% of the time, will only need to go on-site on an as-n...[show_more]
Determined, imaginative, curiousif these are some of the ways you describe yourself, we want to learn more about you!.At TC Energy, we are proud to connect the world to the energy it needs.Guided b...[show_more]
Clayton Services is searching for an.Medical, Dental, Vision, PTO and more!.Administrative Assistant Responsibilities : .
Provides comprehensive administrative support to service departments.Collabora...[show_more]
Position Reports To : Fleet Administrative Manager.Some overtime and weekends may be required.Compensation : Commensurate with skills and experience.
Assist in maintaining current and accurate title a...[show_more]
United Surgical Partners International, the country's largest ASC platform is currently seeking a SWAT (float pool) Administrator for the greater Houston, TX area, who can forward deploy to lead fa...[show_more]
CENERGY INTERNATIONAL SERVICES Job# : 25-05288 Long-Term Contract - Houston, TX.The Administrative Assistant provides critical operational and administrative support to the organization.This positio...[show_more]
Location : Houston, TX (Downtown).Work Schedule : Mon-Fri / 40 hr week.Assignment Duration : 12 months+.Benefits : Comprehensive insurance with 401K, PTO, and holidays.
High school diploma required; som...[show_more]
Administrative Operations Coordinator.Northwest Houston (77065) | $25 / hr | 100% Onsite.Early-Career Administrative / Business Role | Fast-Growing Company.
Got your degree and ready to kickstart your c...[show_more]
Administrative Associate, Texas Engineering Executive Education.Cockrell School of Engineering.As a top-10 engineering school with the No.
Cockrell School of Engineering.The University of Texas at A...[show_more]
Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you! We need yo...[show_more] Teledyne Technologies Incorporated Job.Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability.These ma...[show_more] 
Location : Houston, TX (Downtown).Work Schedule : Mon-Fri / 40 hr week.Assignment Duration : 12 months+.Benefits : Comprehensive insurance with 401K, PTO, and holidays.
High school diploma required; som...[show_more]
Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability.
These markets include aerospace and defense, fa...[show_more] Do you want to make a difference? Do you want to grow your career at one of the industry's leading construction firms? Austin Commercial is currently seeking a QAQC Administrative Assistant for our...[show_more] 
Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you!.We need yo...[show_more]
LOCATED IN WEST HOUSTON - BELTWAY 8 / I-10.THIS POSITION IS ON-SITE MONDAY THROUGH FRIDAY FROM 8 : 00AM TO 5 : 00PM.Handle HIGH VOLUME OF INCOMING AND OUTGOING CALLS.
Ensure file organization based on off...[show_more]
Macy's is more than just a store.One that's captured the hearts and minds of America for more than 160 years.A story about innovations and traditions.
Macy's 4th of July Fireworks, and the wonder of...[show_more] USPI Memorial Hermann Surgery Center, North Freeway, is seeking a motivated Business Office Float to join our team.Memorial Hermann Surgery Center, North Freeway is a multi-specialty surgery center...[show_more]
Administrative Assistant 4 / Dallas, TX, (Remote 80%)-10 months contract
Staffing • Houston, TX, US
[filters.remote]
[job_card.temporary]
[last_updated.last_updated_30] • [promoted]
Administrative Assistant, US Natural Gas Pipelines Law
TC Energy • Houston, TX, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Administrative Assistant (Houston)
Clayton Services • Houston, TX, US
[job_card.part_time] +1
[last_updated.last_updated_variable_days] • [promoted]
Fleet Administrator
Sun Coast Resources • Houston, TX, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
SWAT Administrator
USPI • Houston, TX, US
[job_card.full_time] +1
[last_updated.last_updated_30] • [promoted]
Administrative Assistant III
First Tek • Houston, TX, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Land Contract Analyst
The Bergaila Companies • Houston, TX, United States
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Administrative Operations Coordinator (Houston)
Burnett Specialists Staffing | Recruiting • Houston, TX, US
[job_card.part_time]
[last_updated.last_updated_variable_days] • [promoted]
Administrative Associate, Texas Engineering Executive Education
University of Texas at Austin • Houston, TX, United States
[job_card.part_time]
[last_updated.last_updated_variable_days] • [promoted]
Administrative Specialist
Houston Staffing • Houston, TX, US
[job_card.full_time] +1
[last_updated.last_updated_30] • [promoted]
Administrative Support (Quality)
Houston Staffing • Houston, TX, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Land Contract Analyst (Houston)
The Bergaila Companies • Houston, TX, US
[job_card.part_time]
[last_updated.last_updated_variable_days] • [promoted]
Administrative Support (Quality)
FLIR Systems • Houston, TX, US
[job_card.permanent]
[last_updated.last_updated_30] • [promoted]
QAQC Administrative Assistant (Houston, TX) - Austin Commercial
Houston Staffing • Houston, TX, US
[job_card.full_time]
[last_updated.last_updated_variable_days] • [promoted]
Administrative Specialist
MbSolutions Inc • Houston, TX, USA
[job_card.part_time]
[filters_job_card.quick_apply]
[last_updated.last_updated_30]
Administrative Assistant
Houston City Personnel • Houston, TX, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]
Administrative Support Team Associate, Willowbrook Mall - TX - Flex
Macy's • Houston, TX, United States
[job_card.full_time] +1
[last_updated.last_updated_variable_days] • [promoted]
Business Office Float
USPI • Houston, TX, US
[job_card.full_time]
[last_updated.last_updated_30] • [promoted]