Coordinator, Product Development

• Support the New Product Development team by coordinating and maintaining day-to-day tasks across current and new projects.
• Manage, coordinate, ship, and track all incoming and outgoing sample shipments (domestic & international).
• Manage incoming formula and shade submissions, communicate updates, and hand off samples to project owners.
• Organize, label, and maintain product sample inventory to ensure quick access and traceability.
• Maintain the Innovation Room, keeping project bins current, assortments updated, and the space clean and presentation-ready.
• Prepare product trays for all meetings, including weekly working sessions and vendor meetings.
• Coordinate product testing activities; schedule panels, gather feedback, and maintain an up-to-date testing tracker.
• Update briefs with formula and shade benchmarks and direction.
• Input directed feedback and approvals into Wrike.
• Maintain weekly development trackers for briefs, action items, and non-project tasks.
• Scan and send approvals/rejections to external vendors.
• Maintain digital product folders, ensuring vendor documents, specs, and internal files are organized and accessible.
• Maintain a library of vendor submissions and competitive products for easy reference.
• Maintain NPD pipeline sheets for quick reference.
• Partner with Product Innovation to support Internal Line Review sample needs and tray prep.
• Monitor market trends and competitor activity; send a monthly roundup of notable launches and insights.
• Conduct competitive shopping and market research to inform product direction and benchmarking.
• Attend 1–2 international calls (evenings) with China R&D/Sourcing teams per week, as needed.
• Assist in evaluating formulas in partnership with the team.

• Bachelor’s degree or equivalent experience.
• Entry-level position; ideal candidate has internship or work experience in the beauty industry and a genuine passion for beauty innovation.
• 1+ years of experience in product development or a related function; beauty industry experience strongly preferred.
• Highly resourceful with strong problem-solving abilities.
• Works efficiently with a positive, can-do attitude.
• Strong time-management skills with the ability to prioritize and adapt to shifting deadlines.
• High level of ownership, follow-through, and initiative.
• Exceptional organizational skills, attention to detail, and ability to multitask.
• Must be willing to wear and evaluate a variety of beauty products, including fragranced items, color cosmetics, and active skincare.
• Physical requirements: frequently move materials up to 15 lbs; retrieve, pack, and unpack packages; occasional ladder use for accessing storage.
• “No task is too small” mindset with enthusiasm for creative problem-solving.
• Thrives in a fast-paced environment and embraces change.
• Strong written and verbal communication skills; excellent team player.
• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel).
• Willingness to support the team on additional tasks as needed.
• Onsite presence required 5 days a week in the Oakland office.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.