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DOV SMALL PURCHASE PROGRAM LIAISON
DOV SMALL PURCHASE PROGRAM LIAISONState of Illinois • Springfield, IL, US
DOV SMALL PURCHASE PROGRAM LIAISON

DOV SMALL PURCHASE PROGRAM LIAISON

State of Illinois • Springfield, IL, US
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  • [job_card.full_time]
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Job Requisition ID :   51973

Closing Date : 03 / 04 / 2026

​Agency :   Department of Central Management Services

Class Title :  EXECUTIVE I - 13851

Skill Option :   None

Bilingual Option :

Salary : Anticipated Starting Salary $5,928 / monthly; Full Range $5,928 - $8,493 / monthly

Job Type : Salaried

Category :  Full Time

County : Sangamon

Number of Vacancies : 1

Bargaining Unit Code :   RC062 Technical Employees, AFSCME

Merit Comp Code :

  • A RESUME IS RECOMMENDED FOR THIS POSITION.

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position  MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

POSTING ID #51973

WHY WORK FOR ILLINOIS?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

POSITION SUMMARY

The Department of Central Management Services, Division of Vehicles is accepting applications to fill the position of the Small Purchase Program Liaison of the State's Vehicle Fleet.  The ideal candidate is highly motivated with the ability to resolve complex issues collectively across many units.  This position functions within a team of administrators on processing purchases of commodities and equipment.  We invite all qualified applicants interested in assisting the Division of Vehicles as we serve the State of Illinois to apply for this position!

POSITION ESSENTIAL FUNCTIONS

  • Under general direction of the Division of Vehicles (DoV) Innovation & Systems Manager, plans, executes, controls, and evaluates all aspects of the Small Purchases Program (under $20,000 unless delegated on a case-by-case basis by the Bureau of Strategic Sourcing (BoSS)), including bid specification development and solicitation process, for purchases within a variety of DoV and Mail & Messenger portfolios.
  • Serves as a liaison to the BoSS, representatives from state garages and the vendor community.
  • Subject to DoV Senior staff approval, organizes, plans, and executes the development of specification and evaluation criteria, leading supplies and services contract negotiations with vendors.
  • Conducts ongoing analysis and research of programmatically specific methods of securing cost-effective supplies and services via Small Purchase to support the agency with quality supplies and services.
  • Performs other duties as assigned or required, which are reasonably within the scope of the duties enumerated above.

    • MINIMUM QUALIFICATIONS

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
  • Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

    • SPECIALIZED SKILLS

  • Requires one (1) year of professional experience working with procurement systems including, but not limited to BidBuy, Systems Applications and Products (SAP) Supplier Relationship Management (SRM), Ariba, Jaegger, Illinois Procurement Gateway, etc.
  • Requires one (1) year of professional experience in centralized procurement where the acquisition of goods or services is the primary responsibility in accordance with established procurement policies and procedures for securing purchases of commodities and equipment for a large fleet of vehicles and offroad equipment.

    • PREFERRED QUALIFICATIONS

  • Prefers one (1) year of professional experience working with procurement systems including, but not limited to BidBuy, Systems Applications and Products (SAP) Supplier Relationship Management (SRM), Ariba, Jaegger, Illinois Procurement Gateway, or comparable.
  • Prefers one (1) year of professional experience in centralized procurement where the acquisition of goods or services is the primary responsibility in accordance with established procurement policies and procedures for securing purchases of commodities and equipment for a large fleet of vehicles and offroad equipment.
  • Prefers one (1) year of professional experience creating, managing, negotiating, and executing Small Purchases.
  • Prefers one (1) year of professional experience in the automotive industry, including direct work with a diverse range of automotive parts, components, and equipment.
  • Prefers one (1) year of professional experience in the automotive industry with background in inventories and garage operations.
  • Prefers a bachelor’s degree or higher with coursework in procurement, business administration, or a related field.

    • CONDITIONS OF EMPLOYMENT

  • Requires completion of a background check and self-disclosure of criminal history.
  • Overtime is a condition of employment, and you may be requested or required / mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
  • Requires a valid driver’s license and the ability to travel in the performance of duties, with overnight stays as appropriate.
  • Requires the ability to use agency technology / equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
  • Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
  • Certain provisions of the revolving door restrictions contained in 5 ILCS 430 / 5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
  • This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant / employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420 / 4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

    • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

    ABOUT THE AGENCY

    Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

    STATE OF ILLINOIS BENEFITS

    As a State of Illinois employee, you receive a comprehensive benefits package including :

  • Competitive Group Insurance benefits including health, life, dental and vision plans.
  • Flexible work schedules (when available and dependent upon position).
  • 10-25 days of paid vacation time annually (10 days for first year of state employment).
  • 12 days of paid sick time annually which carryover year to year.
  • 3 paid personal business days per year.
  • 13-14 paid holidays per year dependent on election years.
  • 12 weeks of paid parental leave.
  • Pension plan through the State Employees Retirement System.
  • Deferred Compensation Program - voluntary supplemental retirement plan.
  • Optional pre-tax programs - Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

    • F or more information regarding State of Illinois Benefits follow this link : https : / / www2.illinois.gov / cms / benefits / Pages / default.aspx

    If this opportunity appeals to you, please apply today!

    Work Hours :   Monday - Friday 7 : 00 a.m. - 3 : 30 p.m.

    Work Location :  200 E Ash St, Springfield, Illinois, 62704-4769

    Agency Contact :  Marta Crews

    Email : marta.crews2@illinois.gov

    Phone # : 217-836-0324

    Posting Group :    Fiscal, Finance & Procurement

    This position  DOES contain “Specialized Skills” (as that term is used in CBAs).

    Revolving Door :

    Certain provisions of the revolving door restrictions contained in 5 ILCS 430 / 5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

    APPLICATION INSTRUCTIONS

    Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so.

    State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com  homepage in the blue ribbon.

    Non-State employees should log in using the “View Profile” link in the top right of the  Illinois.jobs2web.com  homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

    If you have questions about how to apply, please see the following resources :

  • State employees : Log in to the  career portal  for State employees and review the  Internal Candidate Application Job Aid
  • Non-State employees : on  Illinois.jobs2web.com  – click “Application Procedures” in the footer of every page of the website.

    • The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com
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    DOV SMALL PURCHASE PROGRAM LIAISON • Springfield, IL, US

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