Administrative Assistant - Interconnections Planning

Administrative Assistant IV

Southern Company Grade Level : Non-Exempt 06

JOB SUMMARY

This position provides administrative support to the DOT / Joint Use and Interconnections Planning teams within the Planning & Policy organization, installing confidence and trust by proactively identifying administrative needs and ensuring they are met. Duties include but are not limited to the following :

• Serve as a subject matter expert regarding timekeeping and expenses
• Perform timekeeping administration for multiple employees
• Process check requests, invoices and P-card expenses for management and departmental expenses
• Manage managers' schedules and calendars as needed
• Coordinate, plan and schedule meetings, including logistics, agendas, presentations, scheduling video conferences and / or conference rooms, handling catering requests, reserving audiovisual equipment, etc.
• Take meeting minutes as needed and track records, action items and deliverables
• Make travel arrangements
• Maintain departmental SharePoint sites, S : drive access, Outlook distribution lists and contact lists
• Research and prepare metrics, presentations, reports and communications
• Order office supplies and manage inventory
• Prepare, organize, copy and transmit correspondence and documents
• Manage outgoing and incoming mail and packages
• Answer calls and take effective messages
• Perform accurate data entry and maintain detailed records
• Communicate effectively with internal and external stakeholders and maintain contact information
• Maintain S : drive access and Outlook distributions lists
• Coordinate with Facilities on requests for building needs, office moves, maintenance requirements, etc.
• Assist with budget tracking as needed
• Ensure I-9 processing for new employees
• Assist organization with proper records management and retention
• Perform notarial duties as needed
• Assist other departmental administrative personnel to maximize organizational objectives
• Perform special projects as needed
• Provide support during emergency response operations as needed, including outside of normal work schedule

JOB REQUIREMENTS

EDUCATION

EXPERIENCE

KNOWLEDGE, SKILLS & ABILITIES

BEHAVIORAL ATTRIBUTES