Coordinator, Facilities Planning, Short Term Hourly (Temporary)

DESCRIPTION

Under the direction of the Supervisor, Facilities Planning develop, plan, organize, coordinate and implement District functions related to bond-funded only facilities planning. Perform analysis of District facility needs consistent with requirements of organizational efficiency and available facilities and funds; assure compliance with federal and State safety, health, fire and building code requirements when developing and reviewing facility requirements; serve as District coordinator for District Campus Design Standards and A. D. A. Campus Transition Plan; coordinate facilities planning activities as directed with District management, architects and other consultants.

REPRESENTATIVE DUTIES

E = indicates essential duties of the position

Inspect buildings and office areas to evaluate suitability for occupancy, considering such factors as air circulation, lighting, security, location and size; measure facilities to determine total square footage available for occupancy and apply district space standards to optimize capacity/load ratios; compute square footage for workstations to determine whether minimum space restrictions can be met per A.D.A., fire and building code requirements. (E)

Plan, direct and coordinate activities for the activation and/or occupancy of facilities to ensure that the objectives of each project are accomplished within prescribed time frame; includes specifying, ordering and installing furnishings, fixtures, equipment (FFE) and signage; coordinate move management for building occupancy. (E)

Assist Director on capital outlay project activities, coordinating with District management and Campus Architect on an ongoing basis regarding district space utilization, facilities planning initiatives and district facilities standards; monitor plans with project architects for compliance with codes and state regulations. (E)

Draw schematic design layouts showing location of furniture, equipment, doorways, circulation, electrical and voice/data outlets and other facilities; draw layouts illustrating space utilization efficiency of existing facilities. (E)

Evaluate utilization of existing district space and provide recommendations based on findings in support of the District’s Educational and Facilities Master Plans; coordinate and support implemented recommendations for instructional areas with Academic Affairs staff. (E)

Assist with the preparation, maintenance and distribution of reports and records as required by federal, state, local and district regulations; assist with communications to District executive management and Board of Trustees of the status of assigned programs and projects. (E)

Assist with the development and implementation of the District’s Five-year Construction Plan, Five-year Scheduled Maintenance Plan and Hazardous Mitigation Program. Maintain and update the District’s Facilities Master Plan(s), Transition (ADA) Plan, Design Standards and Performance Specifications, Wayfinding Master Plan and Landscaping Master Plan. (E)

Maintain, organize and control all capital outlay project-related documentation in both hardcopy and electronic formats; develop, implement and maintain processes for identifying, distributing and controlling documentation. (E)

Assist with developing project budgets for scheduled maintenance, campus improvement and capital outlay projects.

Provide work direction to students and/or hourly workers as assigned.

Perform related duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE: An associate’s degree from an accredited institution in business, interior design, construction management or a closely related field and a minimum of two years of experience in construction management, facilities planning, interior design or a related field.

KNOWLEDGE OF:

• Local, State and federal laws governing planning of community college facilities;

• Applicable governmental codes, rules and regulations;

• Comprehensive knowledge of facilities planning standards, methods, and practices of space utilization and management;

• Comprehensive knowledge of California Community College facilities planning program and database (FUSION)

• Project management principles and practices;

• Building design and construction standards;

• Community college budget control;

• Energy usage and conservation;

• Administrative procedures, budgeting and accounting practices as they pertain to facilities planning;

• Construction contracting and management;

• Oral and written communication skills;

• Correct English usage, grammar, spelling, punctuation and vocabulary;

• Interpersonal skills using tact, patience and courtesy;

• District organization, operations, policies and objectives.

ABILITY TO:

• Plan, organize, coordinate and direct multiple complex projects;

• Establish and maintain effective working relationships with District staff and management, professional service consultants and public agency officials;

• Manage change, anticipate conditions, plan ahead, establish priorities and meet schedules/timelines and achieve high customer satisfaction;

• Coordinate planning and work activities between division/department units, contractors and other professional and/or campus entities;

• Assure compliance with safety practices and various code requirements;

• Develop scope of work and/or specifications for bids on minor construction, maintenance and repair projects;

• Coordinate the provision of contracted services;

• Work from blueprints, shop drawings and sketches;

• Effectively utilize computer equipment and software in the performance of duties including project related software applications such as Microsoft Project and AutoCAD;

• Prepare and make clear, concise and effective oral and written communications, reports and presentations.

• Plan and organize work;

• Maintain accurate and complete records;

• Communicate effectively both orally and in writing;

• Read, interpret, apply and explain rules, regulations, policies and procedures.

LICENSES AND OTHER REQUIREMENTS:
Valid California driver’s license.OTHER INFORMATION

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: Not applicable—no permanent full-time staff to supervise.

PHYSICAL EFFORT:

• Dexterity of hands and fingers to operate a computer keyboard.

• Driving a vehicle to conduct work.

WORK ENVIRONMENT: Office environment

APPLICATION PROCESS
This position requires the following documents to be attached to your online application in order to be considered:

Application

Current resume

Letter of intent that addresses minimum and desirable qualifications.

Scanned copy of official transcripts with required degree(s). Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application and must identify graduate level coursework.

Applications with incomplete information (i.e., statements such as "see resume") or missing documents will not be considered.

SUPPLEMENTAL INFORMATION

• Each recruitment is conducted independently from others; therefore, interested parties need to submit separate complete application packages for each position they apply.
• Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position.
• Residency within a reasonable geographical area of the college may be necessary.
• Travel expenses for pre-employment interviews and employment processing will not be authorized.

VISA
AVC does not sponsor visas.

ACCOMMODATIONS
If you have, any questions or concerns/if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact the Human Resources Office at (661) 722-6311.

COMMITMENT TO DIVERSITY AND EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.

AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. To find out more about AVC, please visit our website at avc.edu.
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Annual Security Report is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police