Administrative Assistant - Vehicle PM Support

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

Job Summary

About Us :

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Title : Administrative Assistant

The primary function of this role is to provide administrative support to the Fleet Operations Department.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards administration, organization, reporting, and data management.

Essential Duties / Responsibilities :

Primary duties and responsibilities include the following. Other duties may be assigned.

Assist with daily operations and administrative support services for the Fleet Operations Department.

Coordinate vehicle preventative maintenance.

Data entry to keep spreadsheets, databases and tracking updated based on department processes and requirements.

Prepare and distribute reports.

Maintain files, archiving documentation, and ensuring compliance with company policy.

Perform general clerical duties to include but not limited to photocopying, faxing, mailing, filing and scheduling appointments.

Qualifications :

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or GED is required.

2+ years of previous administrative experience is required.

Previous experience in the construction or fleet industry is a plus.

Ability to think strategically, make sound decisions, and produce accurate and timely results is required.

Computer Skills :

• Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled.

Notice to prospective employees : There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here () . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled

Notice to Prospective Employees

Notice to prospective employees : There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here () . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

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Job Locations US-OH-Barberton

ID 2025-1929

Company S. A. Comunale Co., Inc.

Category Administrative Services

Position Type Full-Time

Location Type Onsite

Posted Date 2 months ago (10 / 15 / 2025 11 : 00 AM)