Administrative Support Information SpecialistVISTA Technology Services • Arlington, Texas, USA
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Administrative Support Information Specialist
VISTA Technology Services • Arlington, Texas, USA
[job_card.30_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Associates degree in business information management or relevant field required; Bachelors degree preferred (copies of all degrees is required) 5 years of administrative managementor related work experience Proficient using MS Office Suite (Outlook Word PowerPoint SharePoint) Experience with conference / meeting room AV systems and providing facilities support Strong coordination and customer service skills with senior officials and external guests Ability to multitask across facilities scheduling and IT systems Experience developing and implementing organizational and administrative management policies and procedures Experience providing training and technical assistance to staff Experience withinformation and records of FOIA and NARArequirements helpful Excellent written and verbal communication skills Experience providing on-site technical support troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access Experience creating and editing audio-visual content such as presentations and videos Experience setting up conference board or training rooms Experience with other administrative services like office management building and facilities management human resources and / or security Ability to manage multiple tasks prioritize work and meet deadlines Ability to identify and resolve complex problems Physical ability to move and lift large number of files and / or file boxes Public Trust Tier 2 required. Must be able to obtain and maintain a secret clearance
VISTA Technology Services Inc. (VISTA) is currently seeking a Administrative Support / Information Specialistto support a U.S. Trade and Development Agency (USTDA) Information Resource Center (IRC)customerreporting onsite 5 days a week in Arlington VA.
This position is contingent on contract award.
Responsibilities :
- Provide administrative clerical and document and office management support to USTDA IRCfront office records management and mailroom operations staff
- Review incomingcorrespondence prepare reports and maintain shared databases
- Assist with developing and implementing organizational and administrative management policies and procedures
- Support mailroom and copier areaoperations; ensure proper filing and documentation
- Support on-site meetings and provide conference room technical AV support
- Assist with onboarding / offboarding office supplies and routine communications
- Work independently andas part of a team and build strong working relationships with IRC staff senior officials and acrossUSTDAagency department staff and outside vendors as needed
- Strong time management to delivery high qualityservices with attention to detail
- Proactiveand effectively manage multiple tasks and deliver on schedule
Basic Qualifications :
VISTA offerscompetitive payand a comprehensive benefits package.
Applicants selected for this position will be subject to a government security investigation and must meet eligibility requirements for access to classified information.
To learn more about VISTA and to apply for this position please visit our website at .
VISTA is an Equal Opportunity Employer / Minorities / Disability / Veterans Employer
Required Experience :
IC
Key Skills
Information Management,HIPAA,FIPS,Records Management,Windows,System Security,NIST Standards,IT Support,DIACAP,Medical Records,FISMA,RMF
Employment Type : Full Time
Experience : years
Vacancy : 1
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