Talent Acquisition Coordinator

Job Title: Talent Acquisition Coordinator

Location (City, State): San Jose, CA (Onsite)

Industry: Technology

Pay: $24-29/hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with our client, a large global organization in the technology space, to hire a Talent Acquisition Coordinator / Concierge II. This position is open due to an internal promotion and supports a high-performing Talent Acquisition Operations team at their San Jose headquarters. This is a high-visibility role within a fast-paced corporate environment.

Job Description:

This role blends recruiting coordination and onsite candidate experience support. Approximately 60–70% of the position focuses on interview scheduling, offer processing, and onboarding coordination, while 30–40% centers on serving as the onsite host for candidates during interview days.

The ideal candidate is polished, highly organized, detail-oriented, and comfortable acting as the face of the organization when welcoming and escorting candidates. This is a fully onsite role, and flexibility is required depending on interview volume.

Local San Jose candidates only.

Key Responsibilities:

• Coordinate complex interview scheduling across multiple stakeholders using an Applicant Tracking System (SmartRecruiters preferred)
• Manage offer letter preparation and routing for approvals
• Initiate and support onboarding workflows
• Maintain accurate and compliant ATS records
• Serve as the primary onsite contact for interview candidates
• Greet, host, and escort candidates throughout interview days
• Oversee interview logistics including room setup, refreshments, technology coordination, and cross-functional communication
• Partner with recruiters, HR, IT, and other departments to ensure a seamless hiring experience
• Support administrative processes such as documentation management and expense reporting
• Identify process gaps and proactively recommend improvements

Qualifications:

Required:

• 3+ years of experience in Talent Acquisition, HR, Administration, or customer-facing operational roles
• Experience working within an Applicant Tracking System
• Strong proficiency in Microsoft Office (Outlook calendaring required)
• Excellent verbal and written communication skills
• Exceptional attention to detail
• Ability to multitask and manage competing priorities in a fast-paced environment
• Strong interpersonal skills and ability to maintain confidentiality
• Demonstrated problem-solving and critical-thinking ability

Preferred:

• Experience with SmartRecruiters
• Familiarity with Workday
• Exposure to onboarding systems (e.g., Clickboarding)
• Comfortable using Microsoft Teams and collaboration tools
• Prior corporate office experience

Additional Details:

• Schedule: 40 hours per week (8-hour days)
• Duration: 6-month contract
• Target Start Date: ASAP
• Potential for extension based on performance and business needs
• Fully onsite role in San Jose
• Reports into Talent Acquisition Operations leadership
• Supports 1–2 recruiters and coordinates approximately 10–15 onsite interviews per week

Perks:

• Opportunity to support a global organization
• High-visibility role within Talent Acquisition leadership
• Blend of operational coordination and candidate-facing responsibilities
• Strong exposure to enterprise recruiting processes
• Contract extension potential based on performance

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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