Program Administration Records Coordinator

Mentor Community Services

Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.

The MENTOR Network is a mission-based organization dedicated to providing high quality services to those we serve. Therefore, to deliver on our mission, The Network expects every employee to perform his or her job first and foremost in accordance with the Company's mission.

Summary

Compiles, verifies, types, and files individual records. Responds to requests for medical records and performs other assigned clerical duties. Operates computer to enter and retrieve individual data.

Essential Job Functions

To perform this job successfully, an individual must be able to satisfactorily perform each essential function listed below :

• Maintains files and individual records in a timely manner by updating and filing client data upon receipt of information.
• Initiates records for new clients and creates computer index. Prepares file labels and maintains and audits filing sequence.
• Assists in copying and distribution of record information per policy. Sends and receives information via facsimile machine.
• Operates computer to enter and retrieve individual data.
• Maintains forms supply, including packet preparation.
• Reviews clinical documentation prepared by program staff to ensure that timecard and clinical documentation coincide. Ensures accuracy of all data. Provides appropriate and timely follow-up and tracking as needed.
• Forwards appropriate documents and information to other program staff upon request.
• Keeps supervisor informed of problems or issues.
• Performs other related duties and activities as required.

Supervisory Responsibilities

None required.

Minimum Knowledge and Skills Required by the Job

The requirements listed below are representative of the knowledge, skill, and / or abilities required to perform the job :

AMERICAN WITH DISABILITY STATEMENT External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodations to be determined on a case by case basis.

Addendum

Job Title : Program Records Coordinator MENTOR State : California Position Reports to : Program Director

Additional Job Functions

To perform this job successfully, an individual must be able to satisfactorily perform each of the additional essential functions listed below.

The requirements listed below are representative of the additional knowledge, skill, and / or abilities required to perform the job :

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.