Executive Assistant

PRINCIPLE CHOICE SOLUTIONS

Executive Assistant

POSITION PURPOSE

The Executive Assistant to the Vice President is a strategic partner and trusted advisor providing high-level executive and administrative support to maximize the VPs effectiveness and productivity. This role anticipates needs optimizes workflows and acts as a liaison to internal and external stakeholders including board members and senior leadership. The Executive Assistant is proactive adaptable and committed to continuous improvement confidentiality and professionalism.

ORGANIZATION

This position reports to the Vice President

ESSENTIAL FUNCTIONS

Executive Support

• Manage and prioritize the VPs calendar appointments meetings and travel arrangements.
• Serve as gatekeeper ensuring the VPs time is used effectively and that priorities are met.
• Draft edit and proofread correspondence presentations and reports on behalf of the VP.
• Proactively monitor and manage the VPs inbox responding or delegating as appropriate.
• Represent the VP in meetings taking notes tracking action items and following up as needed.
• Prepare materials for board and leadership meetings including agendas minutes and presentations.
• Coordinate special projects and events including logistics communications and deliverables.

Office & Operations Management

Process Improvement & Technology

Stakeholder & Relationship Management

Other Duties

KNOWLEDGE & EXPERIENCE

MACHINES & EQUIPMENT

The incumbent must be able to effectively operate the current computer system telephone system and other office machines such as a copier.

PHYSICAL REQUIREMENTS

Must be able to lift and carry up to 20 pounds. Must be able to talk listen and speak clearly on the telephone.

WORKING CONDITIONS

The incumbent works in an office environment that is not substantially exposed to adverse environmental conditions such as heat cold or extreme noise. Routine periods of being on the phone utilizing a headset sitting and data keying are required. Periodic times working at the office site may be required.

Security and privacy training will be provided as part of this role to protect the confidentiality integrity and availability of PCS associate and customer data.

The above statements are intended to describe the general nature of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

Required Experience :

Senior IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1