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Office Administrator
Office AdministratorJombone • Santa Ana, California
Office Administrator

Office Administrator

Jombone • Santa Ana, California
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job description : Job Overview

We are seeking a dedicated and organized Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks and providing exceptional customer service. This position requires a proactive individual who can handle multiple responsibilities efficiently while maintaining a positive and professional demeanor.

Job Description :  Ability to answer phones, data entry, computer skills, customer service & clerical duties willingness to learn.

Office Staff

  • Shift : 1ST Shift 7 : 30 AM to 3 : 30 PM (Flexible for Overtime)
  • Pay Rate : $18.50 per hr DOE
  • Language : English (If they know Spanish it’s a plus but not required)
  • Location : Santa Ana

Essential Duties and Responsibilities :

  • Track received data and source documents.
  • Prepare, sort, and interpret source documents for data entry.
  • Contact supervisors or customers to resolve inconsistencies or missing information.
  • Compile, sort, and verify data accuracy.
  • Ensure technical process sheets match customer documentation.
  • Enter data accurately following on-screen formats and codes.
  • Compare entered data with source documents and make corrections as needed.
  • Route completed documents to appropriate departments.
  • Prepare customer invoices daily (Gemtech) and weekly (Outside Processing) and transfer to Accounts Receivable.
  • Prepare C.O.D. invoices for shipped or picked-up orders.
  • Monitor and clear open orders over a month old.
  • Print production and shipping reports daily.
  • Respond to data entry inquiries.

    • Perform general office tasks : answer phones, take messages, transfer calls

    Job Type : Full-time

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    Office Administrator • Santa Ana, California

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