Administrative Assistant

Administrative Assistant

We are seeking a highly organized and reliable Administrative Assistant for a temp-hire opening in the construction and/or manufacturing industry. The ideal candidate will be detail-oriented, possess excellent communication skills, and have the ability to multitask in a fast-paced environment. As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations.

Responsibilities

Manage and maintain executive schedules, including arranging appointments and meetings

Prepare and distribute important correspondence, memos, and reports

Handle incoming and outgoing mail, emails, and phone calls

Assist with the preparation of project documentation, RFQ's and bids

Maintain and update project files and databases

Organize and maintain office supplies, equipment, and inventory

Coordinate and schedule meetings, conferences, and special events

Provide general administrative support to project teams and executives

Requirements

High school diploma or equivalent; associate's or bachelor's degree preferred

Proven administrative or clerical experience, preferably in the construction and/or manufacturing industry

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Excellent verbal and written communication skills

Strong organizational and time management skills

Ability to prioritize tasks and meet deadlines in a fast-paced environment

Attention to detail and accuracy

Strong problem-solving skills and the ability to make independent decisions

Ability to work effectively both independently and as part of a team

Familiarity with construction documentation and terminology is a plus