Talent.com
Legal Administrator
Legal AdministratorCareer Group • Santa Rosa, CA, US
Legal Administrator

Legal Administrator

Career Group • Santa Rosa, CA, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Legal Administrator (Remote : SF Bay Area or NYC Metro)

Distinguished Consumer Retail Brand

Our client, a leading global consumer brand, is hiring a Legal Administrator who will provide comprehensive administrative and contract support for the Americas, with a primary focus on leases, commercial agreements, and contract workflows. This is a dynamic role that will be working with an impressive and collaborative team and offers great opportunity for growth.

  • Candidates must have experience with commercial / retail lease contracts

Location : Remote, but candidates must be able to reliably commute into either their San Francisco office or Manhattan office as needed.

Travel : Up to approx. 10% domestically

Compensation : $70-90k base + discretionary bonus & highly competitive benefits package!

Responsibilities

Contract Administration

  • Support the full lifecycle of contract documentation, including new leases, amendments, renewals, estoppels, and related correspondence
  • Track and maintain key lease dates, obligations, and deliverables, ensuring timely follow-up
  • Maintain well-organized, accurate records; ensure lease files are properly executed and stored
  • Coordinate with Real Estate, Retail, and Finance teams regarding lease requirements for new locations, relocations, expansions, and closures

    • Commercial Agreement Support

  • Prepare, format, proofread, and route commercial agreements and contract-related documents
  • Manage approval workflows and signature processes using contract management systems
  • Maintain an up-to-date contract repository with accurate version control
  • Conduct preliminary reviews of incoming agreements for completeness and alignment with internal guidelines

    • Management of Legal Operations

  • Manage the Senior Manager's calendar for lease, contract, and compliance matters, including scheduling meetings and coordinating logistics
  • Prepare and distribute meeting agendas; capture discussion points, decisions, and action items; circulate summaries and follow-up lists
  • Assist with compliance activities, including tracking policy acknowledgments, training logs, regulatory filings, and audit support
  • Maintain and refine internal processes, templates, and procedures to improve efficiency
  • Generate periodic reports, dashboards, and metrics related to leases, contracts, and compliance
  • Serve as a key coordination point ensuring matters progress and deadlines are met

    • Cross-Functional Coordination

  • Liaise with internal teams regarding contract status, lease documentation, and compliance requirements
  • Coordinate communication, timelines, and meetings between Legal Services and departments including Retail, Real Estate, Construction, Operations, and Finance
  • Communicate with external parties such as landlords, vendors, consultants, and legal counsel to facilitate timely document exchanges

    • Qualifications

    Education & Experience

  • Bachelor's degree preferred; equivalent experience considered
  • 2–4 years of experience in legal administration, lease administration, or contract management, or similar roles
  • Experience with commercial or retail lease contracts is required
  • Experience with 1099 contractor support is a plus

    • Skills, Competencies, and Attributes for Success

  • Strong attention to detail, accuracy, and document management discipline
  • Excellent organizational and time-management skills; able to manage multiple priorities
  • Proficiency in Microsoft Office and experience with contract or document management systems
  • Comfortable in a fast-paced, evolving environment and committed to process improvement
  • Professional, confident, and able to build strong working relationships

    • Please submit your resume to apply!

    You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com / home / candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

    [job_alerts.create_a_job]

    Legal Administrator • Santa Rosa, CA, US

    [internal_linking.similar_jobs]
    Customer Support Administrator

    Customer Support Administrator

    VirtualVocations • Santa Rosa, California, United States
    [job_card.full_time]
    A company is looking for a Customer Support Administrator, EMEA - Temp.Key Responsibilities : Creates and validates sales orders, providing guidance to resolve errors Coordinates internal and ext...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel CT Tech in Kentfield, CA

    Travel CT Tech in Kentfield, CA

    AlliedTravelCareers • Kentfield, CA, US
    [job_card.full_time] +1
    Competitive weekly pay (inquire for details) .AlliedTravelCareers is working with Health Advocates Network to find a qualified CT Tech in Kentfield, California, 94904!. Comprehensive health, prescri...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Part Time Legal Secretary- Workers Compensation Defense

    Part Time Legal Secretary- Workers Compensation Defense

    LAW OFFICE OF COX & ASSOCIATES • Corte Madera, CA, US
    [job_card.part_time]
    Careers Advancement Opportunities.We are seeking a highly motivated part time.In this role, you will work under the supervision of our attornies, providing support and ensuring they are able to car...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Legal Document Automation Specialist

    Legal Document Automation Specialist

    AppleOne • Novato, CA, US
    [job_card.full_time]
    Legal Document Automation Specialist.Microsoft Office 365 Certified Specialist Required) • •.Candidate MUST live within California. Seeking a Legal Document Automation Specialist to lead document prod...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Payroll Administrator

    Payroll Administrator

    Sonic Internet + Phone • Santa Rosa, CA, US
    [job_card.full_time]
    Successful candidate must be self-motivated and able to take risks and ownership and see projects to their completion.Must be highly dependable acting with integrity and strong attention to detail....[show_more]
    [last_updated.last_updated_30] • [promoted]
    REMOTE : Trial / Litigation Attorney

    REMOTE : Trial / Litigation Attorney

    SagePaths • San Rafael, CA, US
    [filters.remote]
    [job_card.full_time]
    San Rafael, California (REMOTE flexibility considered).A highly regarded boutique law firm specializing in creditor bankruptcy, business litigation, real estate law, and financial services litigati...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Travel CT Tech - $2,628 to $2,880 per week in Greenbrae, CA

    Travel CT Tech - $2,628 to $2,880 per week in Greenbrae, CA

    AlliedTravelNetwork • GREENBRAE, CA, US
    [job_card.full_time]
    AlliedTravelNetwork is working with AMN Healthcare Allied to find a qualified CT Tech in GREENBRAE, California, 94904!.Job Description & Requirements. Computed Tomography Technologist - (CT Tech...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Leasing Specialist

    Leasing Specialist

    Ascend • San Rafael, CA, US
    [job_card.full_time]
    Job Description : As an effective Lease Up Specialist, you have a great eye for detail and excellent customer service skills. You will be responsible for working with a high volume of applicants &nda...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Complex Litigation Attorney

    Complex Litigation Attorney

    Manning Kass • Santa Rosa, CA, United States
    [job_card.full_time]
    Experience the freedom of working remotely for a.Our infrastructure enables seamless communication, collaboration, and access to resources from anywhere. Manning Kass is a national civil litigation ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Attorney | Landlord Tenant | Hybrid | 147749

    Attorney | Landlord Tenant | Hybrid | 147749

    Mission Recruiting • San Rafael, CA, US
    [job_card.full_time]
    A well-established, AV-rated law firm with deep roots in.This is an exceptional opportunity for a well-rounded.What Makes This Opportunity Unique : . Hybrid Work Model : Split time between home and the...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Travel Speech Language Pathologist - $2,811 per week

    Travel Speech Language Pathologist - $2,811 per week

    Medical Solutions Allied • Novato, CA, United States
    [job_card.full_time]
    Medical Solutions Allied is seeking a travel Speech Language Pathologist for a travel job in Novato, California.Job Description & Requirements. We’re seeking talented healthcare professionals whose ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Administrator Part-Time

    Office Administrator Part-Time

    Top Level Promotions • Santa Rosa, CA, us
    [job_card.part_time]
    [filters_job_card.quick_apply]
    Job Title : Office Administrator.We specialize in creating innovative promotional campaigns that help brands connect with their audience. We are currently seeking a highly organized and motivated Off...[show_more]
    [last_updated.last_updated_30]
    Assistant Administrator - AH

    Assistant Administrator - AH

    Front Porch Communities and Services • Santa Rosa, CA, United States
    [job_card.full_time]
    Assistant Administrator - JENNINGS COURT.Full Time / Mon-Fri / 8 : 00am - 5 : 00pm.Assists the Housing Administrator (Affordable Housing for Seniors) ensuring the efficient and safe management of the resid...[show_more]
    [last_updated.last_updated_30] • [promoted]
    In-House Counsel

    In-House Counsel

    Magna Search Group • Santa Rosa, CA, United States
    [job_card.full_time]
    We’re looking for a licensed Attorney (JD) or Associate with 2–7 years of experience at a corporate or commercial law firm, someone who has worked extensively with contracts, MSAs, BAAs, and other ...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Part Time Admin Asst | Focus on Accounts Payable

    Part Time Admin Asst | Focus on Accounts Payable

    Beauty Heroes® • Novato, CA, US
    [job_card.part_time]
    At Beauty Heroes, we’re on a mission to deliver beauty you can trust, with high-performance, healthy products and exceptional service. Behind every glowing customer experience is a well-run op...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Travel Nurse RN - Administration / Management - $3,507 per week in Greenbrae, CA

    Travel Nurse RN - Administration / Management - $3,507 per week in Greenbrae, CA

    TravelNurseSource • Greenbrae, CA, US
    [job_card.full_time]
    Registered Nurse (RN) | Administration / Management.TravelNurseSource is working with OneStaff Medical to find a qualified Admin / Mgmt RN in Greenbrae, California, 94904!. An independently-owned, nat...[show_more]
    [last_updated.last_updated_30] • [promoted]
    COOK (ON CALL)

    COOK (ON CALL)

    CulinArt Sector • San Rafael, CA, US
    [job_card.full_time] +1
    We are hiring immediately for on call.Dominican University - 100 Magnolia Avenue, San Rafael, CA 94901.Note : online applications accepted only. Internal Employee Referral Bonus Available.Want to app...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Family Law Attorney

    Family Law Attorney

    Kaspar & Lugay, LLP • Corte Madera, California, US
    [job_card.full_time] +1
    Is this the next step in your career Find out if you are the right candidate by reading through the complete overview below. We are seeking an Associate Attorney, with family law experience, for our...[show_more]
    [last_updated.last_updated_30] • [promoted]