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Legal Administrator
Legal AdministratorCareer Group • Santa Rosa, CA, US
Legal Administrator

Legal Administrator

Career Group • Santa Rosa, CA, US
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  • [job_card.full_time]
[job_card.job_description]

Legal Administrator (Remote : SF Bay Area or NYC Metro)

Distinguished Consumer Retail Brand

Our client, a leading global consumer brand, is hiring a Legal Administrator who will provide comprehensive administrative and contract support for the Americas, with a primary focus on leases, commercial agreements, and contract workflows. This is a dynamic role that will be working with an impressive and collaborative team and offers great opportunity for growth.

  • Candidates must have experience with commercial / retail lease contracts

Location : Remote, but candidates must be able to reliably commute into either their San Francisco office or Manhattan office as needed.

Travel : Up to approx. 10% domestically

Compensation : $70-90k base + discretionary bonus & highly competitive benefits package!

Responsibilities

Contract Administration

  • Support the full lifecycle of contract documentation, including new leases, amendments, renewals, estoppels, and related correspondence
  • Track and maintain key lease dates, obligations, and deliverables, ensuring timely follow-up
  • Maintain well-organized, accurate records; ensure lease files are properly executed and stored
  • Coordinate with Real Estate, Retail, and Finance teams regarding lease requirements for new locations, relocations, expansions, and closures

    • Commercial Agreement Support

  • Prepare, format, proofread, and route commercial agreements and contract-related documents
  • Manage approval workflows and signature processes using contract management systems
  • Maintain an up-to-date contract repository with accurate version control
  • Conduct preliminary reviews of incoming agreements for completeness and alignment with internal guidelines

    • Management of Legal Operations

  • Manage the Senior Manager's calendar for lease, contract, and compliance matters, including scheduling meetings and coordinating logistics
  • Prepare and distribute meeting agendas; capture discussion points, decisions, and action items; circulate summaries and follow-up lists
  • Assist with compliance activities, including tracking policy acknowledgments, training logs, regulatory filings, and audit support
  • Maintain and refine internal processes, templates, and procedures to improve efficiency
  • Generate periodic reports, dashboards, and metrics related to leases, contracts, and compliance
  • Serve as a key coordination point ensuring matters progress and deadlines are met

    • Cross-Functional Coordination

  • Liaise with internal teams regarding contract status, lease documentation, and compliance requirements
  • Coordinate communication, timelines, and meetings between Legal Services and departments including Retail, Real Estate, Construction, Operations, and Finance
  • Communicate with external parties such as landlords, vendors, consultants, and legal counsel to facilitate timely document exchanges

    • Qualifications

    Education & Experience

  • Bachelor's degree preferred; equivalent experience considered
  • 2–4 years of experience in legal administration, lease administration, or contract management, or similar roles
  • Experience with commercial or retail lease contracts is required
  • Experience with 1099 contractor support is a plus

    • Skills, Competencies, and Attributes for Success

  • Strong attention to detail, accuracy, and document management discipline
  • Excellent organizational and time-management skills; able to manage multiple priorities
  • Proficiency in Microsoft Office and experience with contract or document management systems
  • Comfortable in a fast-paced, evolving environment and committed to process improvement
  • Professional, confident, and able to build strong working relationships

    • Please submit your resume to apply!

    You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com / home / candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

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    Legal Administrator • Santa Rosa, CA, US

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