Project Administrator

Project Administrator JLL

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

As a Project Administrator at JLL, you will provide essential administrative and operational support to project teams while ensuring smooth project execution through coordination, documentation, communication, and process management. This role serves as a key liaison between project stakeholders while maintaining critical project information systems that reflect JLL's commitment to operational excellence and seamless project delivery. You'll coordinate project meetings, manage comprehensive documentation, and facilitate communication between project team members, clients, contractors, and vendors while supporting budget tracking and maintaining project databases across all project phases.

What your day-to-day will look like :

Administrative Support :

Maintain comprehensive project documentation including contracts, correspondence, meeting minutes, and status reports

Coordinate project meetings while preparing agendas, distributing materials, and tracking action items

Manage project filing systems and ensure document version control across all project phases

Support purchase order processing, invoice verification, and payment coordination

Maintain contract documentation and track key contractual requirements and deliverables

Communication and Coordination :

Serve as primary point of contact for project inquiries and correspondence

Facilitate communication between project team members, clients, contractors, and vendors

Distribute project updates, reports, and critical information to relevant stakeholders in timely manner

Coordinate with various departments and external partners to ensure seamless information flow

Scheduling and Timeline Management :

Coordinate project schedules, meetings, and milestone tracking with comprehensive oversight

Assist with resource scheduling and availability coordination across project teams

Monitor project deadlines and provide regular status updates to project managers and team members

Ensure proper timeline management and proactive identification of potential scheduling conflicts

Financial and Contract Administration :

Support budget tracking and expense reporting processes with accuracy and attention to detail

Assist with financial documentation and maintain organized records of project expenses

Track contractual obligations and ensure compliance with established requirements

Coordinate payment processes and maintain financial documentation systems

Data Management and Reporting :

Maintain project databases and tracking systems for optimal data integrity

Generate regular project reports, dashboards, and performance metrics

Ensure data accuracy and completeness across all project management systems

Support decision-making processes through comprehensive data analysis and reporting

Required Qualifications :

Two to four years of administrative experience, preferably in project-based environments

Strong proficiency in Microsoft Office Suite, project management software, and database management systems

Excellent organizational and time management abilities with strong attention to detail

Outstanding written and verbal communication skills for effective stakeholder engagement

Ability to multitask effectively and work under pressure in fast-paced environments

Strong problem-solving skills and proactive approach to issue resolution

Preferred Qualifications :

Bachelor's degree in business administration, project management, or related field

Experience with project management software and methodology understanding

Background in construction, real estate, or facilities management projects

Knowledge of contract administration and financial tracking processes

Understanding of document control systems and version management

Career Development :

This role offers excellent exposure to project management practices and provides a pathway for career advancement within project management or related fields at JLL.

Location : Onsite / Hybrid

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Location : On-site Indianapolis, IN

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay