Accounts Payable Specialist

Accounts Payable Specialist

When you join Wounded Warrior Project (WWP), you're committing to making a difference. We make a commitment to you, too helping you to find that spark, ignite your passion to serve, and embark on a career with meaning and purpose.

At WWP, we recognize our mission cannot be accomplished without our talented teammates, which is why we're proud to offer benefits such as:

• A flexible hybrid work schedule (three days in the office, two days' work from home)
• Full medical, dental, and vision coverage for both teammates AND family members
• Competitive pay and performance incentives
• A fun, mission-focused, and collaborative team environment

Wounded Warrior Project's (WWP) Accounts Payable Specialist is responsible for accounts payable transactions through ownership and accurate and timely completion of tasks.

Duties & Responsibilities

• Ensure account coding and approval of invoices and expense reports have been attained prior to payment from appropriate D-level, through DocuPhase.
• Match specified invoices with purchase orders.
• Enter invoices and payment requests into Great Plains through DocuPhase.
• Create batch edit transaction reports for review and posting.
• Process payments for vendors, payment requests, and expense reimbursements.
• Ensure all invoices for the month are entered prior to month-end close.
• Document expenses for month-end accrual entries and provide to staff accountants for general ledger posting.
• Set up new vendors and maintain the vendor database.
• Ensure that all vendors have a completed W-9 form on file.
• Assist vendors and employees with payment questions and policies.
• Periodically review vendor statements to accounts payable aging to ensure that all vendor accounts are current.
• Research and resolve any discrepancies that may arise from reconciling vendor statements.
• Furnish 501c3 letters, tax exempt certificates, and credit applications to vendors upon request.
• Assist with preparation of annual 1099s.
• Assist with audit procedures, maintenance, and improvement of financial controls.
• Attend and actively participate in required training and/or meetings, including but not limited to New Teammate Orientation, WWP Cares, ASIST Suicide Prevention training, Leadership training, culture/team based training, or departmental huddles.
• Other related duties, as assigned.

Knowledge, Skills, & Abilities

• Demonstrated computer proficiency using Microsoft Office, especially Excel with expertise in data manipulation.
• Demonstrated proficiency in the use of major financial platforms, e.g., Great Plains.
• Demonstrated ability to utilize critical thinking skills and analytical skills, troubleshoot, identify viable options, and effectively problem solve.
• Excellent customer service skills. Effectively interact with internal and external customers
• Strong interpersonal skills. Demonstrated ability to work in a collaborative, team environment with the ability to communicate with diverse personalities in a tactful, mature, and flexible manner, and build effective working relationships with team members.
• Strong organizational and time management skills. Demonstrated ability to prioritize work and complete assignments accurately and in a timely manner. Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced working environment.
• Strong written and verbal communication skills.
• High energy level. Self-starter: willing to take initiative and work independently to accomplish tasks and assignments.
• Motivated, creative team player with demonstrated commitment to the organization.
• Unequivocal commitment to the highest standards of personal and business ethics and conduct.
• Mission-driven, guided by core values, and a pleasure to work with.

Experience

Requirements:

• Five years of experience of accounts payable experience.

Preferences:

• One year of experience working with Great Plains.

Education

Requirements:

• Associate degree in accounting or in business with a concentration in accounting. Equivalent combination of applicable education, training, certification, or experience may be considered in lieu of degree.

Preferences:

• Bachelor's degree in business, accounting, or finance.

Certifications & Licensure

Requirements:

• None.

Preferences:

• None.

Work Environment/Physical Demands

• General office environment: temperature controlled.
• Routinely uses standard office equipment, e.g., copiers, phones, computers, filing cabinets.
• Sitting for extended periods.
• May require lifting/carrying items up to 20 pounds.
• Up to 10% travel.

Wounded Warrior Project is an equal opportunity employer committed to providing equal employment opportunity to all persons without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, marital status, citizenship, age, veteran or military status, disability, genetic information, or any other characteristic protected by law.

Please note: Wounded Warrior Project is not seeking assistance or accepting unsolicited resumes from search firms without a written search agreement in place. All resumes submitted by search firms to any employee at Wounded Warrior Project via email, the Internet or directly to hiring managers at Wounded Warrior Project in any form without a valid written search agreement in place will be deemed the sole property of Wounded Warrior Project, and no fee will be paid in the event the candidate is hired by Wounded Warrior Project as a result of the referral or through other means."