Full-Time | Non-Exempt | On-Site
www.noahhomes.org/careers
Noah Homes, a nonprofit serving adults with intellectual and developmental disabilities, is seeking a friendly and professional Receptionist/Office Coordinator.
The Receptionist/Office Coordinator supports the day-to-day operations of our Administrative Center by providing high-quality front office and administrative support, coordinating volunteers, and ensuring a welcoming, organized, and efficient workplace. This role is ideal for someone who is detail-oriented, service-minded, and thrives in a fast-paced, mission-driven environment.
Front Office & Administrative Support
Greet and assist visitors, callers, and email inquiries with professionalism and warmth
Sort mail, manage filing, photocopying, and general office organization
Coordinate package pickup and routing, including medications for Casas and facilities
Maintain weekly and monthly calendars
Order office and Casa supplies and complete occasional errands
Open and secure Administrative Center entrances daily
Volunteer Coordination
Schedule and manage volunteers from schools, corporate partners, and community groups
Maintain accurate volunteer records, hours, and documentation in Bloomerang
Communicate volunteer assignments, expectations, and support needs with staff
Serve as onsite liaison for volunteer activities, including welcoming and orienting volunteers
Facility & Event Support
Maintain cleanliness, organization, and readiness of the Community Center
Prepare rooms for meetings, activities, and special events (setup and takedown)
Organize and manage storage spaces and inventory
Assist with fundraising events, mailings, and logistics
Support staff celebrations and recognition events
Assist with IT ticket requests and follow-up
Support senior leadership and staff with administrative projects as assigned
Strong organizational and time-management skills
Excellent customer service and communication skills
Ability to manage multiple tasks and deadlines
Professional demeanor and attention to detail
Proficiency with basic office technology; experience with volunteer databases a plus
Ability to work independently and collaboratively
Mission-driven, supportive work environment
Opportunity to engage with volunteers and community partners
Meaningful work that supports individuals with disabilities and the broader organization
We are committed to promoting a collaborative, respectful, and mission-driven work environment.
Preferred QualificationsExperience in nonprofit, human services, healthcare, or residential care settings.
Familiarity with shared drives or digital document systems.
Fast, accurate, and detail-oriented.
Calm under pressure.
Highly responsive and proactive.
Strong customer service mindset.
On-site role at our Spring Valley campus.
Monday-Friday with occasional early mornings, evenings, or weekend meetings.
Please submit a resume and a brief cover letter describing your relevant experience and why you are a strong match for a fast-paced administrative support role.
Background Check & Driving Requirement Disclaimer
As part of our commitment to providing a safe and supportive environment for the vulnerable adults we serve, all offers of employment are contingent upon successful completion of a background check. Certain positions may also require a valid driver's license, an acceptable driving record, and proof of insurance for roles involving the transportation of participants. Meeting these requirements is a condition of employment.
Administrative Support Coordinator • Spring Valley, CA, US
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