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Program Coordinator
Program CoordinatorMadison Approach • White Plains, NY, US
Program Coordinator

Program Coordinator

Madison Approach • White Plains, NY, US
[job_card.1_day_ago]
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  • [job_card.temporary]
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Job Description

Job Description

Program Coordinator

Job Type : Temporary (12-month assignment)

Pay Rate : $25-30 / hour DOE

Location : White Plains, NY | Hybrid (minimum 3 days on-site per week)

Job Overview

Madison Approach Staffing is recruiting for a Program Coordinator to support our client's Business Services division on a large-scale enterprise transformation project. This role will play a crucial part in supporting daily business unit activities and contributing to the successful implementation of strategic projects and initiatives. The ideal candidate will assist with project planning, coordination, documentation, and communication while working under the guidance of the Business Unit head or Project Manager. This position offers an excellent opportunity for professional growth and learning within a dynamic organization. This is an immediate-start, 12-month contract opportunity.

Key Responsibilities

  • Project Planning and Coordination : Collaborate with Project Manager to create project plans, define project scope, and coordinate project activities across multiple teams
  • Documentation and Reporting : Maintain comprehensive project documentation including meeting minutes, progress reports, and project timelines / schedules ; ensure timely reporting of project milestones to stakeholders
  • Communication and Collaboration : Facilitate effective communication between cross-functional team members, stakeholders, and vendors; coordinate meetings, prepare agendas, and ensure follow-up actions are completed
  • Risk Management : Identify potential risks and issues that may impact project success; assist in development of mitigation strategies and contingency plans
  • Quality Assurance : Monitor project deliverables to ensure they meet defined quality standards; assist in conducting quality reviews and implementing corrective actions when necessary
  • Resource Coordination : Assist in resource allocation and tracking; coordinate with different teams and departments to ensure availability of resources required for project success
  • Research and Analysis : Conduct quantitative and qualitative research on project-related topics and contribute to data analysis for informed decision-making under management guidance
  • Content Development and Management : Assist internal stakeholders to develop and manage content for business-related intranet sites including updating content, ensuring relevance and accuracy, and organizing information in a user-friendly manner
  • Ad Hoc Support : Assist Business Unit head and Project Manager with various tasks such as preparing presentations, organizing project-related events, managing project documentation, and coordinating calendar and travel requests

Required Skills & Experience

  • Education : Bachelor's degree required
  • Experience : 1-5 years of experience in project coordination, program support, or related administrative role
  • Organizational Skills : Strong ability to prioritize tasks, manage multiple deadlines, and keep project documentation and files well-organized
  • Communication Skills : Excellent verbal and written communication and presentation skills to effectively interact with team members, stakeholders, and vendors
  • Attention to Detail : Meticulous in documenting project information, tracking progress, and identifying potential issues
  • Problem-Solving : Ability to analyze situations, identify solutions, and make recommendations for resolutions when faced with challenges or obstacles
  • Collaboration : Proven ability to work effectively with cross-functional teams, promote positive team environment, and foster collaboration
  • Time Management : Efficiently manage time and resources to meet project deadlines and deliverables
  • Adaptability : Flexible and open to change as projects evolve, with ability to adjust plans accordingly
  • Confidentiality : Demonstrated ability to handle sensitive information with discretion and maintain strict confidentiality
  • Analytical Skills : Ability to analyze data, perform basic quantitative analysis, and interpret information to support decision-making
  • Research Skills : Strong ability to gather relevant information, analyze data, and present research findings in clear and concise manner
  • Must be local to the Tri-State area and available for W2 employment

    • Preferred Skills & Experience

  • Familiarity with project management principles and methodologies
  • Proficiency with project management software (Microsoft Project, Smartsheet, Asana, or similar)
  • Experience supporting enterprise transformation or ERP implementation projects
  • Background in business services or corporate operations
  • Advanced Microsoft Office skills including PowerPoint for presentations
  • Experience with content management systems and intranet platforms
  • Project Management Professional (PMP) or CAPM certification

    • Work Schedule & Details

  • Monday through Friday, 7.5-hour work day with 0.5-hour unpaid lunch
  • Hybrid schedule with minimum 3 days on-site (may be fully on-site depending on department requirements)
  • Paid for time worked only; no paid holidays, vacation, or sick days during contract period
  • Immediate start date available

    • To Apply : Please submit your resume to Madison Approach Staffing. Only qualified candidates will be contacted for interview consideration.

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