Program Administrator

Program Administrator for the Department of History

The Program Administrator for the Department of History supports all front office operations and plays a pivotal role in academic administration, communications, and event execution. Reporting to the department administrator, this position serves as the primary liaison for faculty, students, visitors, and campus partners, ensuring smooth day-to-day operations and high-quality support for departmental programs, events, and communications.

This position is responsible for planning and executing a wide range of academic and public events, managing internal communications and digital content, coordinating course scheduling, supporting student programs and travel, and administering budget and procurement processes. The Program Administrator works independently and collaboratively to ensure the department functions efficiently and projects a dynamic public presence.

The ideal candidate is a proactive, high-energy professional who thrives in a vibrant, people-centric environment and genuinely enjoys the daily variety of a front-facing role. You understand that in a busy academic hub, face-to-face interactions and frequent interruptions from faculty and staff are not distractions, but a core part of the mission that requires a "warm welcome" mentality and exceptional patience. Beyond your superior interpersonal skills, you are a master of organization who can pivot seamlessly between complex administrative tasks and event planning while remaining calm under pressure. You possess a solid foundation in academic administration and communications, with the technical savvy to move fluently between creative platforms like Adobe Creative Suite or Canva and critical internal systems such as iO, CLSS, and CIM.

This position is exclusively on-site, requiring all duties to be performed in person at Rice University's Humanities Building from 8 : 00 a.m. to 5 : 00 p.m., MondayFriday. Per Rice policy 440, work arrangements may be subject to change. Participates in occasional evening or weekend events (e.g., conferences, lectures, student events, and commencement events).

This position is benefits-eligible and exempt. It has an expected minimum salary of $58,000, dependent on experience and qualifications. Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements :

• Bachelor's Degree
• 1 year of related professional experience (not as a student or volunteer) in office administration and event planning and execution

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Rice University HR | Benefits : https : / / knowledgecafe.rice.edu / benefits

Rice Mission and Values : Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University's Human Resources Office via email at facstaffada@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.