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FINANCIAL AND GRANTS ADMINISTRATOR, School of Medicine, Dean's Office
FINANCIAL AND GRANTS ADMINISTRATOR, School of Medicine, Dean's OfficeBoston University • Boston, MA, US
FINANCIAL AND GRANTS ADMINISTRATOR, School of Medicine, Dean's Office

FINANCIAL AND GRANTS ADMINISTRATOR, School of Medicine, Dean's Office

Boston University • Boston, MA, US
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Financial And Grants Administrator

The Office of Finance and Grants Administration (OFGA) at the Boston University Chobanian & Avedisian School of Medicine provides centralized, specialized financial and grants management services across fourteen departments. With an annual portfolio exceeding $230 million, OFGA supports the financial and administrative needs of both research and academic programs. Under the direction of the Director, the Financial and Grants Administrator (FGA) plays a key role within the OFGA team, managing post-award activities for a diverse portfolio that includes federal and non-federal grants, center funds, and discretionary accounts. This position ensures compliance with sponsor and University requirements, oversees financial reporting, and supports investigators throughout the full award lifecycle. Responsibilities include :

Post-Award Grant Management :

  • Support investigators with progress reports, continuation submissions, and budgetary requirements while ensuring adherence to sponsor and University policies.
  • Monitor expenditures, subcontract activity, and invoicing to advise on cost allowability and budget alignment.
  • Prepare and coordinate prior approval requests, including effort changes, re-budgeting, and no-cost extensions.

Award Administration :

  • Facilitate the implementation and management of industry grants, contracts, billing agreements, material transfer agreements, and data use agreements.
  • Prepare fund balance and projection reports for investigators and departmental leadership.
  • Process cost transfers and submit salary allocation changes through SAC.
  • Complete project closeouts in accordance with sponsor guidelines and internal procedures.

    • Compliance & Liaison Duties :

  • Serve as a liaison among investigators, HR, the Postdoctoral Office, Student Employment, Faculty Affairs, and other University partners for hiring, onboarding, and administrative processes.
  • Coordinate the biannual effort certification process for investigators.

    • Training & Professional Development :

  • Attend meetings and training sessions to stay current on sponsor regulations and University policies.
  • Collaborate with central offices to troubleshoot and resolve complex accounting or compliance issues.

    • Required Skills :

  • Bachelor's degree with 2+ years of relevant experience.
  • Exceptional organizational skills with a strong goal-oriented mindset; able to work both collaboratively and independently while meeting deadlines.
  • Strong interpersonal and communication skills, with the ability to interact effectively with faculty, staff, and administrative partners at all levels.
  • Proven adaptability and openness to new challenges, processes, and systems.
  • Familiarity with post-award grant management and compliance requirements is preferred. This position offers a dynamic environment for professionals aiming to deepen their expertise in financial and grants management while contributing to impactful research at a leading academic institution.
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