Executive Assistant

We are seeking a highly skilled, tech-savvy, and proactive Executive Assistant to support the President and the two Principals/Owners of a rapidly growing commercial real estate investment and technology-driven self-storage operating company with 120+ properties nationwide.

This is a full-time, in-office role at our Raleigh headquarters. The ideal candidate thrives in a fast-paced, entrepreneurial environment and excels at providing high-level support that keeps the executive team organized, focused, and operating efficiently. The role blends executive support, communication, data organization, presentation development, office operations, and cross-functional project coordination.

This is a true force-multiplier position. You will help the leadership team stay prepared, informed, and able to dedicate time to the company’s most strategic priorities.

Key Responsibilities

Executive Support

• Manage complex calendars, meeting schedules, and daily prioritization for the President and company owners.
• Coordinate travel, conference attendance, itineraries, and offsite meetings.
• Support executive communication flow, including inbox organization and prioritization.
• Provide in-office support for meetings, preparation, and real-time executive needs.

Technology, Data & AI Support

• Build and refine spreadsheets, trackers, and reporting tools using Microsoft Excel.
• Leverage AI tools (e.g., ChatGPT, Claude) to streamline workflows, draft communications, summarize documents, and enhance efficiency.
• Maintain organized digital systems, shared drives, documents, and workflows.
• Assist with periodic data analysis and information gathering across departments.

Presentation & Corporate Communications Support

• Create polished, professional PowerPoint/Google Slides presentations for internal and external audiences.
• Support HR and the President in preparing internal communications, company announcements, handbooks, newsletters, and other corporate messaging.
• Draft, edit, and refine executive correspondence, memos, and strategic documentation.
• Assist with board materials, investor communications, and meeting content.

Office Management & Administrative Operations

• Oversee day-to-day operations of the Raleigh HQ to ensure a well-organized, fully functioning workspace.
• Manage office supplies, equipment, mail, shipments, vendor relationships, and facility needs.
• Coordinate on-site meetings, leadership sessions, office events, and team logistics.
• Serve as the point of contact for maintaining a productive office environment.

Project Management & Cross-Functional Support

• Support special projects across operations, marketing, technology, HR, real estate, and capital raising.
• Track priorities, deadlines, deliverables, and follow-up items on behalf of the executive team.
• Assist with preparation for internal leadership meetings and strategic initiatives.

HR, Recruiting & Onboarding Support

• Schedule candidate interviews, support recruiting coordination, and assist with onboarding workflows.
• Help prepare employee-facing documentation and internal communication materials.

General Support

• Provide occasional logistical assistance that supports executive efficiency and overall productivity.
• Take on a variety of tasks that reduce friction for the leadership team and help them stay focused on strategic efforts.

Required Qualifications

• 5+ years supporting C-suite executives, founders, or senior leadership.
• Advanced Excel capabilities — formulas, formatting, data organization, and clean spreadsheet design.
• Strong PowerPoint/presentation development skills with a polished, professional aesthetic.
• Demonstrated experience using AI tools for drafting, summarizing, organizing, or automating tasks.
• Excellent writing and communication skills.
• Strong technical aptitude with modern productivity tools, CRMs, cloud systems, and workflow software.
• Exceptional organization and prioritization ability in a fast-paced environment.
• High level of professionalism, discretion, and judgment.
• Must be able to work on-site, Monday–Friday, at our Raleigh, NC headquarters.

Preferred Qualifications

• Experience in commercial real estate, private equity, or operationally intensive industries.
• Prior office management or hybrid administrative/operations experience.
• Experience supporting multiple executives simultaneously.
• Familiarity with investor relations, board reporting, or executive-level materials.

Why Join Us

• High-impact role supporting the President and Principals of a fast-growing, nationally recognized real estate company.
• A dynamic mix of executive support, office operations, communications, and project coordination.
• Direct involvement in key initiatives, leadership priorities, and corporate communications.
• Entrepreneurial, fast-moving culture where initiative and efficiency are valued.
• Competitive compensation and meaningful opportunities to contribute to the company’s continued success.