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Project Event Coordinator
Project Event CoordinatorTech One IT • Emeryville, CA, United States
Project Event Coordinator

Project Event Coordinator

Tech One IT • Emeryville, CA, United States
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Program Coordinator

Location : Emeryville, CA Onsite

Shift Timings : Monday–Friday, 8 : 00 AM – 5 : 00 PM

Overview

Our client is seeking a Temporary Program Coordinator to support the Office of Well-Being (OWB) while recruiting for a permanent backfill. This role provides high-visibility administrative and program support to the Chief Wellness Officer and broader OWB team, coordinating meetings, communications, and operational deliverables across system-wide initiatives.

Key Responsibilities

  • Coordinate and support OWB programs, meetings, and initiatives across multiple stakeholders (often 60+ participants)
  • Prepare, format, and distribute slide decks, agendas, pre-reads, and follow-up materials
  • Manage the OWB program and operating calendars, including ongoing updates and maintenance
  • Track metrics and support Monthly Operating Reviews
  • Draft and send communications to targeted hospital and system stakeholders (using existing templates)
  • Capture meeting notes, action items, and follow-ups; distribute summaries and materials
  • Support clinician well-being retreats and system meetings, including onsite coordination, note-taking, surveys, and follow-up reporting
  • Design and support OWB presence at large system events (e.g., booths, materials)
  • Create, upload, organize, and maintain files in Microsoft Teams and SharePoint
  • Review and update SharePoint sites, including formatting and content edits
  • Use survey tools (e.g., SurveyMonkey, Smartsheet, Word surveys) to collect and compile feedback

Qualifications

  • Experience in program coordination, executive support, or administrative project support
  • Strong written and verbal communication skills
  • Proficiency with Microsoft Office (PowerPoint, Outlook, Word, Excel)
  • Experience with SharePoint, Teams, and calendar management
  • Comfortable coordinating large meetings and working with senior leaders
  • Highly organized, detail-oriented, and proactive
  • Prior healthcare or large enterprise experience preferred

    • Work Environment

  • Onsite administrative office (non-clinical)
  • No direct patient care responsibilities
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