Accounts Receivable Manager

Position Summary

The Accounts Receivable Manager will oversee the firm’s billing and collections processes with a strong focus on supporting successful fee motions and post-judgment recovery. This role requires someone with a deep understanding of legal billing procedures, the ability to work closely with attorneys and court clerks, and the organizational skills to manage timelines and compliance for court-ordered fee collection.

Key Responsibilities

• Manage and monitor accounts receivable ledger for all active cases with fee entitlement.
• Collaborate with the Fee Motion Leader to prepare, submit, and track court-approved fee requests.
• Generate and review invoices, ensuring accuracy and compliance with court orders, retainer agreements, and settlement terms.
• Coordinate with clients, opposing counsel, and court clerks to facilitate timely payment.
• Proactively follow up on outstanding balances and implement escalation procedures when necessary.
• Develop and maintain AR aging reports, forecast cash collections, and provide regular status updates to leadership.
• Work with internal teams and case managers to ensure documentation is complete and supports billing claims.
• Assist with audits, reconciliations, and end-of-month reporting related to fee recovery.
• Analyze trends in payment delays and recommend improvements to collection strategies.
• Check collection efforts regularly to ensure timely and accurate receivables.
• Experience reviewing and checking court dockets to track case and fee motion progress.
  

Qualifications

• 5+ years of experience in Accounts Receivable, preferably within a law firm or legal services environment.
• Strong understanding of legal billing and collections, especially in relation to California courts and fee motions.
• Exceptional organizational, communication, and follow-up skills.
• Experience with legal billing software (e.g., Timeslips, Clio, or similar) and accounting platforms.
• Ability to work independently and cross-functionally in a fast-paced environment.
• High level of discretion and professionalism in handling sensitive financial data.
  

Bonus Points If You Have

• Familiarity with consumer protection litigation or civil rights cases.
• Experience supporting attorneys with declarations, exhibits, and billing narratives for fee motions.
• Bilingual (Spanish) is a plus.

We’re committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including:

• 401(k) with Employer Match – Plan for your future with confidence and company support.
• Health, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy.
• Short-Term, Long-Term Disability & Life Insurance – Financial protection for life’s unexpected events.
• Paid Parking – Convenient and covered, so you can focus on your day.
• Generous Paid Time Off – Ample time to rest, recharge, and take care of personal matters.
• Employee Referral Program – Earn rewards for introducing talented individuals to our team.
• Employee Assistance Program (EAP) – Confidential resources for personal and professional support.
• Employee Discount Program – Access to exclusive savings on a variety of products and services.