Central Supply Coordinator / Staffing Coordinator

The primary responsibility of your job position is to ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budget, census, assist in providing supplies and equipment in an efficient manner. You may be directed by facility administration, current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

KEY RESPONSIBILITIES:

• Ensure all telephone orders are confirmed with a written purchase order
• Prepare correspondence and claims concerning damaged merchandise, errors in shipments, etc
• Ensure all purchase orders are properly prepared, signed, and submitted
• Deliver emergency supplies as directed
• Fill requests from departments for routine supplies and equipment
• Ensure that supplies and equipment are properly maintained
• Check invoices, purchase orders, packing slips, etc with incoming merchandise
• Ensure inventory is updated as required, when receiving/issuing supplies and equipment
• Make recommendations to the purchasing agent concerning the process of obtaining goods and services
• Develop methods for determining quantity of supplies and equipment required
• Ensure various departments are properly charged with supplies they have ordered
• Organize storage and catalog location of supplies and equipment
• Maintain supply and storage rooms in a clean, safe, and orderly condition
• Notify appropriate department when orders have arrived
• Ensure vendors provide appropriate material safety data sheets
• Conduct in-service educational classes
• Perform all other duties, as assigned

EDUCATION AND EXPERIENCE:

• Must possess, as a minimum, a high school diploma or its equivalent
• Must possess an active unrestricted CNA or nursing license in the state of Colorado
• On-the-job training provided

WORK ENVIRONMENT

• Works in all areas of the facility
• Moves intermittently during working hours
• Is subject to frequent interruptions
• Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances