Executive Assistant (Strong organizational & computer skills)

The Executive Assistant will provide administrative support to the CEO, coordinate and implement assigned projects, and provide support for monthly Board of Director and Committee meetings. The Executive Assistant must possess strong communication and interpersonal skills, exercise sound judgment, appropriately handle confidential information, and have strong organizational, multi-tasking and computer skills.

Responsibilities

• Provide administrative support to the CEO on a daily basis.
• Utilizes good judgement and common sense in carrying out work responsibilities, decision making and handling confidential information.
• Manage CEOs calendar and assist with keeping his schedule on track, including coordinating meetings, sending reminders, preparing materials and presentations, and tracking deliverables.
• Ensure meeting technological needs are in place and working effectively (Zoom, sound, projectors, etc.).
• Coordinate and manage multiple responsibilities and projects, and ensure proper follow-through and timely completion.
• Acts as a liaison for the CEO across the agency, including internal leaders and staff, and external parties, including donors, city council, federal, state and local officials, and community leaders.
• Provide logistics and administrative support for monthly Board and Committee meetings, including compiling materials, and taking and distributing meeting minutes.
• Draft communications and responses, and respond to requests for information.
• Organize and maintain office records and files, and retrieve necessary information for meetings and projects.
• Create and maintain documents, reports, charts and miscellaneous correspondence using MS Office software.
• Coordinate travel and reservations for conferences and other work-related needs, and prepare reimbursement requests as needed.
• Assist with agency infrastructure projects that may include operations, technology, facilities, etc.
• Order and maintain office supplies.
• Other duties as assigned.

Requirements

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