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Administrative Assistant I / Receptionist
Administrative Assistant I / ReceptionistVolunteers of America Greater New York • New York, NY, United States
Administrative Assistant I / Receptionist

Administrative Assistant I / Receptionist

Volunteers of America Greater New York • New York, NY, United States
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  • [job_card.full_time]
  • [job_card.part_time]
  • [job_card.permanent]
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Volunteers of America-Greater New York (VOA-Greater New York) is an anti-poverty organization working to end homelessness in the New York area by 2050. We operate over 60 programs across New York City, Northern New Jersey and Westchester County including emergency, transitional and permanent housing. Our services extend to families experiencing homelessness, survivors of domestic violence, people living with HIV / AIDS, veterans, youth aging out of foster care, adults with behavioral health or substance use needs , and others in need, including a special education preschool program.

We are in search of new talent in the following position...

Position : Administrative Assistant / Receptionist (Hybrid Remote)

The Administrative Assistant / Receptionist coordinates front-desk activities and provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for welcoming guests and greeting people who visit the Administrative Office, answering incoming calls, redirecting calls to appropriate associates.

Location : New York, NY 10020

Minimum Qualifications :

  • High school degree with a proven work experience as a Receptionist, Administrative Assistant, Front Office Assistant, or similar role.
  • Hands-on experience with office equipment (e.g. telephone, computer, copiers and printers).
  • Solid communication skills, excellent telephone skills.
  • Ability to be resourceful and proactive when issues arise and is able to deal with emergencies in a timely and effective manner in accordance with company policy and procedures.
  • Must be able to perform tasks with ease and maintain confidentiality.

Administrative Assistant / Receptionist Principal Responsibilities :

  • Receives, welcomes, and assists all visitors and vendors as soon as they arrive at the Administrative Office by directing them to the appropriate person and / or meeting room.
  • Maintains office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
  • Answers incoming telephone calls and directs the caller to the appropriate associate or voice mail when applicable. Provides callers with basic and accurate information such as company address, directions to the company location, company website and other related information. Takes and retrieves messages for various personnel, if requested.
  • Coordinates the pick-up and delivery of VOA-GNY inter-office and express mail services (FedEx, UPS, etc.). Receive, sort, and distribute incoming mail to each department area.
  • Enforce daily compliance with COVID-19 self-certification requirements for employees and guests entering the administrative office.
  • Support the Executive Assistant and Office Manager with office maintenance, including inventorying and ordering office supplies, preparing for meetings, booking conference rooms, and related tasks.
  • Supports the Executive Assistant and Office Manager in completing administrative tasks as requested.
  • Provide scheduling support to Executive Leadership as requested.

    • We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy :

  • Medical, Dental, & Vision Coverage
  • Prescription Coverage
  • Life Insurance
  • Retirement Plan
  • Tuition Reimbursement
  • Paid Time Off, including a Paid Birthday Holiday

    • And much more!

    Please note : Benefits for part-time employees may vary.

    To learn more about VOA-Greater New York, copy and paste this link into a browser : https : / / www.voa-gny.org / about

    VOA-Greater New York is an Equal Opportunity Employer / Vets / Disabled / Other Protected Categories. Apply today!

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