Accounts Payable Coordinator

Accounts Payable Coordinator

PVS enables our world through the safe and reliable delivery of chemistry, either created by us or sourced through trusted partners. The products and services that we provide touch everyone in some unique way. We are passionate about the work we do and abide by our guiding principles, The Nicholson Nine, to be a safe and sustainable chemical provider the world trusts. With a career at PVS, you'll play a vital role in the daily lives of millions of people.

The Accounts Payable Coordinator is the entry-level role within the Accounts Payable department. This position is responsible for accurate invoice entry, basic reconciliations, and vendor communication. The coordinator ensures timely and accurate processing of invoices in accordance with company policies and supports the AP Senior, Specialist, and Supervisor in achieving department goals.

Primary Objectives:

• Accurately and efficiently process invoices and payment-related transactions.
• Support vendor account maintenance and respond to routine inquiries.
• Gain knowledge of the AP process and systems while developing technical skills.
• Provide reliable transactional support to ensure timely payment of suppliers.

Primary Responsibilities (may include but not limited to):

• Invoice Processing
• Enter supplier invoices into the ERP system (Adage/M3) accurately and timely.
• Perform basic 3-way matching of invoices with purchase orders and receipts.
• Route non-PO invoices for approval in compliance with company policy.
• Vendor & Payment Support
• Respond to vendor inquiries regarding invoice status and payments.
• Maintain vendor invoice files and update as directed.
• Reconciliations & Reporting Support
• Assist with vendor statement reconciliations by matching invoices and payments.
• Provide supporting documentation for audits and month-end close.
• Help prepare basic AP reports and summaries under guidance of the Senior or Specialist.
• Team & Administrative Support
• Work closely with AP Seniors and Specialists to resolve discrepancies.
• Support other team members with tasks as directed by AP Senior/Specialist/Supervisor.
• Participate in training to build AP knowledge and ERP skills.

Required Education / Training / Experience:

• Associate's degree in accounting, business, or related field preferred.
• 1-2 years of Accounts Payable or accounting experience.
• ERP experience preferred; Adage and/or M3 exposure a plus.
• Basic Excel and Word skills required.
• Strong attention to detail and organizational skills.
• Ability to communicate effectively with vendors and internal staff.
• Willingness to learn and grow within the AP function.

Benefits Include:

• Paid Time Off
• Health Insurance
• Dental Insurance
• Vision Coverage
• Life Insurance
• Short Term Disability
• Health Savings Account
• 401K Matching

PVS values diversity and is committed to upholding the laws and regulations published by the Equal Employment Opportunity Commission. As an equal opportunity employer, PVS makes all employment-related decisions based upon qualifications, merit, and business needs.

Applicants must be able to pass a drug screen and background check.