Contracts Administration Specialist | Schulte Hospitality Group

Contracts Administration Specialist

Schulte Hospitality Group is seeking a dynamic, service-oriented Contracts Administration Specialist to join our team! SHG is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team!

What's in it for you? When you join SHG you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! SHG provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to:

Work Today, Get Paid today, with Daily Pay!

Free Telemedicine and Virtual Mental Health care access for All Associates starting day one!

Multiple Health Insurance and Life Insurance options

401k Plan + Company Match

Paid Time Off

Holiday Pay

Pet Insurance

Employee Assistance Program

Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more!

Our Company: Schulte Hospitality Group is a division of Schulte Companies, a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.

Position Purpose Evaluate contracts received from various sources, obtain related Certificates of Insurance, coordinate approval of contracts, issue completed contracts to applicable parties, input contract data in tracking system and file related documentation electronically. Work with various teams regarding acquisition & divestiture processes. Complete additional departmental responsibilities, as assigned. Ideal candidate would have a strong customer service focus with a keen sense of urgency and commitment to executional excellence, accountability and team work; would be self-motivated and detail oriented; able to work on multiple projects at one time in a fast-paced environment; have a desire to read, evaluate and process contracts on a daily basis; willing to commit the hours to complete the job at hand; and flexible to changing priorities.

Job Duties and Responsibilities

• Communicate, both verbally and in writing, with internal and field teams; vendors; and property owners to obtain, coordinate and manage contracts.
• Update tracking system with contract information for reporting purposes and file related documentation.
• Track status of contracts for renewal or termination and issue applicable, related notifications.
• Work with Acquisition / Divestiture teams when hotels are added to or removed from portfolio. Responsibilities include, but are not limited to reviewing contracts, preparing telecom account and utility account spreadsheets; working with corporate and field teams to obtain and share required information; setting up various purchasing accounts; issuing related notifications via email and USPS mail, making necessary system updates; and filing all documentation.
• Complete special projects, when assigned.
• Undertake responsibilities and duties which may be added, formally or informally, either verbally or in writing.

Education and Experience

• 2-3 years of contract analysis and processing in an office environment preferred.
• 2-3 years of data entry experience, including reviewing & analyzing content preferred.
• Associate's or Bachelor's Degree in related field preferred

Knowledge, Skills and Abilities

• Must have flexible work hours that may include evenings and weekends.
• Highly proficient computer skills, including Microsoft Outlook, Word and Excel
• Planning, analyzing and coordinating projects
• Executing independent judgment to formulate a course of action
• Ability to provide input and thought leadership
• Ability to build strong relationships with internal stakeholders
• Ability to recommend process enhancements and cascade changes
• Willingness to learn new computer systems
• Strong interpersonal and organizational skills
• Strong written and oral communication skills
• Ability to self-direct and self-pace
• Ability to multi-task efficiently and effectively
• Ability to maintain a high level of confidentiality

*The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process.

*Schulte Hospitality Group is an Equal Opportunity Employer.