Human Resources Generalist

Human Resources Liaison

This role acts as a key liaison between Central HR and IT Services, assisting managers with labor relations and supporting the resolution of payroll discrepancies in coordination with Central HR and Payroll. Responsibilities include maintaining personnel files and employment records, interpreting HR-related policies and collective bargaining agreements, supporting HR initiatives such as training and professional development, and advising IT Services staff on University policies and procedures.

Responsibilities include :

• Owns all aspects of employee onboarding, including preparing necessary documentation, facilitating orientation sessions, and ensuring compliance with University policies. Ensures the offboarding process is conducted smoothly for departing staff, including exit interviews, final paperwork, system access management, and benefits information dissemination.
• Organizes, manages and executes all necessary steps for IT Summer Internship program including recruiting, manager support and engagement, professional development and logistics.
• Completes staff hiring processes, including developing job descriptions, interviewing and reference checking, and handling employment offers. Drafts templates and routine offer letters.
• Owns the contractor hiring processes that includes facilitating with ITS managers and procurement to ensure all needed information is presented.
• Collaborates with the senior human resources business partner and presents training programs focused on performance management practices for managers and staff. Offers ongoing support and resources to ensure effective goal setting, feedback delivery, and evaluation processes within I.T. services.
• Communicates University policies relating to performance evaluations, goal setting, and feedback. Ensures timely documentation and follow-through with necessary actions after evaluations.
• Serves as the primary contact for H-1B related employment matters. Collaborates with Central HR and legal counsel to submit, track, and resolves H-1B applications and renewals. Maintains accurate records for compliance with immigration regulations and advises employees and managers on policy updates.
• Acts as a resource for staff regarding benefits programs and compensation matters, in coordination with Central HR, addressing employee inquiries and resolving issues as needed.
• Backup for student hiring, onboarding, and payroll processing for student workers. Ensures compliance with student employment policies and provides resources for both students and managers.
• Administers employment changes such as salary adjustments, promotions, role reclassifications, and terminations, ensuring documentation and approvals are managed according to HR protocols.
• Collaborates with the Payroll Office to investigate and resolve payroll discrepancies, responds promptly to payroll-related inquiries, and communicates payroll schedules.
• Acts as the bridge between Central HR and IT Services, providing guidance to managers on labor relations, including conflict resolution and regulatory compliance.
• Maintains up-to-date knowledge of University policies, procedures, and collective bargaining agreements. Offers advice and interpretation to managers and staff regarding changes or clarifications.
• Communicates University policies relating to performance evaluations, goal setting, and feedback. Ensures timely documentation and follows-through with necessary actions after evaluations.
• Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.
• Advises managers on employee engagement, performance, succession planning and all other workplace dilemmas.
• Aids in implementing University policies relating to performance evaluations, goal setting, and feedback. Ensures timely documentation and follow-through with necessary actions after evaluations.
• Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Drafts templates and routine offer letters. Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.
• Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate level of guidance.
• Performs other related work as needed.

Minimum qualifications include a college or university degree in a related field and 2-5 years of work experience in a related job discipline. Preferred qualifications include a bachelor's degree, background in management, human resources, or related professional industry, and administrative or customer services experience. Preferred competencies include excellent analytical, quantitative, and communications skills, strong customer service skills, and the ability to handle sensitive / confidential information.

Working conditions include a standard office environment. Application documents required include a resume / CV, cover letter, and references contact information (3). The job family is Human Resources, and the role impact is an individual contributor with 37.5 scheduled weekly hours. The pay rate type is salary, with a pay range of $83,000.00 - $90,000.00. The position is benefits eligible and offers a wide range of benefits programs and resources. The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.