Administrative Assistant 6Louisiana Staffing • Baton Rouge, LA, US

Administrative Assistant 6

Louisiana Staffing • Baton Rouge, LA, US

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Administrative Assistant 6

The Administrative Assistant 6 services as executive administrative support to the Assistant Secretary. This role serves the Support Services Section in the Child Welfare Program Division and is responsible for supporting state level management of Child Welfare services in Louisiana. If you're driven, collaborative, and ready to make an impactthis could be the opportunity for you!

An ideal candidate should possess the following competencies :

Accepting Direction : The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability : The ability to accept ownership for your actions, behaviors, performance, and decisions.
Thinking Critically : The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Working with Financial Information : The ability to use financial data to guide, drive, and convey the financial standing and / or outlook of an organization.
Acting with Ethics and Integrity : The ability to be consistent, honest, and a trustworthy steward of State resources.
Demonstrating Initiative : The ability to assess information and take action independently to help the organization achieve its goals.
Following Policies and Procedures : The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Managing Time : The ability to control your time to increase effectiveness, efficiency, or productivity.
Solving Problems : The ability to discover solutions to problems.

Minimum Qualifications : Five years of experience in administrative services. Experience substitution is allowed per State Civil Service rules.

Job Specification : The official job specifications for this role can be found here .

Job Duties :

Performs duties independently and exercises a high degree of independent judgment and initiative in determining the appropriate action in routine and non-routine matters.

Maintains all records and files in a manageable system.

Receives, greets and screens all incoming phone calls and visitors for the Assistant Secretary's office.

Schedules and coordinates meeting and conference calls while maintaining electronic calendar.

Prepares and assists with the development of meeting materials such as briefings, presentations, spreadsheets, agenda and handouts.

Organizes meetings and conference calls.

Attend meetings and transcribe minutes / notes.

Reviews, edits and prepares letters, memos, reports and emails on behalf of the Assistant Secretary and his / her staff.

Performs other duties and responsibilities as required and assigned for the smooth operation of the office.

Position-Specific Details :

Appointment Type : This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule : Typically, work hours are 8 : 00 am to 4 : 30 pm, Monday Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

DCFS is an "Equal Opportunity Employer", and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply : No Civil Service Test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience / education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. For further information about this vacancy, contact : Shanita.Smith.DCFS@La.Gov

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program :

Insurance Coverage : More information can be found at here .

Parental Leave : Up to six weeks paid parental leave. More information can be found at here .

Holidays and Leave : State employees receive the following paid holidays each year :

New Year's Day

Martin Luther King, Jr. Day

Mardi Gras

Good Friday

Memorial Day

Independence Day

Labor Day

Veteran's Day

Thanksgiving Day

Christmas Day

Additional holidays may be proclaimed by the Governor

Retirement : State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to) :

Louisiana State Employees Retirement System (www.lasersonline.org)

Teacher's Retirement System of Louisiana (www.trsl.org)

Louisiana School Employees Retirement System (www.lsers.net)

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