Senior Accounts Payable Specialist

Insidesource DEI Statement

By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to “unleash human and business potential.” We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.

Job Summary

The Sr. Accounts Payable Specialist is a hands-on role, with responsibilities in the day-to-day activities of the accounts payable department. They participate in ensuring proper record keeping, developing best practices and procedures, and in ensuring accurate and timely month-end close accounts payable tasks and reports. The Sr. Accounts Payable Specialist will have contact with senior level executives and work cohesively with other departments. This person reports to the Accounts Payable Manager. The ideal candidate will have an accounting background with an understanding of GAAP, where it relates to accounts payable. This person will also demonstrate a professional, outgoing personality, outstanding organization skills, and initiative. The candidate should be able to work independently, but also function in a team environment. This position requires one to be technical in nature, handle a variety of tasks, and efficiently address the needs of the accounting department. Overall, the right person for this role is a proactive, self-starter that is inquisitive, takes ownership, and wants to grow their personal and professional skills in a hyper-accelerated environment. Experience in the construction or furniture industry is a strong plus.

Essential Duties and Responsibilities Including but not limited to:

• Full Cycle AP Responsibilities.
• Ensures accuracy of vouchers for coding to correct branch, department, and account.
• Owns the 1099 process.
• Manages vendor discrepancies for timely resolution and payments.
• Ensures that the weekly payment runs smoothly with various payment types (ACH, wire & credit card) and multiple currencies.
• Makes sure that vendor deposit amounts are calculated correctly prior to payments.
• Responsible for monthly credit cards reconciliation.
• Adheres to internal control policies throughout the department and company.
• Proposes improvements to the AP process and system.
• Audits expense reports for accuracy, approvals, and supporting documentation.
• Ensures that proper documentation and support is provided for all accounts payable, in accordance with company policy and accepted accounting practices.
• Ensures all vendors are paid per contractual terms and that inquiries and payment issues are responded to in a timely manner.
• Provides problem and invoice resolution assistance to vendors and internal business partners.
• Works with the General Ledger team as necessary.
• Assists with the maintenance and testing of internal controls, accounting policies, and audit requests as they relate to the accounts payable function.
• Performs ad hoc special projects/requests as needed.

Supervisory Responsibilities

• None

Skills, Knowledge, Experience Required

• 3-4 years of full cycle A/P, including experience in a high-volume environment.
• Demonstrated problem solving, analytical and process improvement skills.
• Excellent interpersonal and communication skills. Proven ability to communicate effectively across all levels of the organization and with vendors.
• Work ethic that exudes integrity, accountability, and professionalism.
• High attention to detail.
• High volume accounts payable experience, including P.O. invoices.
• Ability to multi-task, as well as prioritize and adhere to tight deadlines.
• Understanding of accounting accruals, debits, and credits.
• Work in Process and Cost of Goods accounting experience a plus.
• Proficiency in MS Office (Excel and Word).