Program Assistant- Children's Learning Center

We are searching for an experienced, highly organized and dedicated Program Assistant to join our Children's Learning Center. This pivotal role goes beyond typical administration-it's an opportunity to be an influencer, an operational leader. You will be the operational backbone of our center, ensuring we meet every regulatory standard while fostering a safe and enriching environment for our children, families, and staff.

You will be crucial in supporting the Director and ensuring the day-to-day excellence of our program. Your responsibilities are wide-ranging and impactful :

1.  Operational & Compliance Management

Daily Flow : Support daily operations, ensuring strict compliance with all ECECD licensing and regulatory requirements.

Scheduling Master : Develop weekly staff and break schedules to guarantee all classrooms are consistently in-ratio and running smoothly.

Safety Coordination : Coordinate and maintain all health and safety responsibilities, including fire / lockdown drills, maintaining fire extinguisher certifications, kitchen health permits, and performing daily screening and classroom walkthroughs.

Essential Paperwork : Process ECECD background checks for all agency staff working at the CLC.

2. Staff & Training Support

Training Coordinator : Ensure all staff meet required training deadlines, coordinating new training sessions, and meticulously logging professional development for every CLC team member.

Ratio Support : Provide essential coverage in classrooms as needed to maintain ECECD required staff-to-child ratios.

3. Financial & Enrollment Administration

Contract Management : Process, track, and manage all ECECD contracts, monitoring approval and expiration dates.

Reporting : Prepare and deliver critical monthly reports on ECECD contracts and complete the monthly NM PreK report.

Enrollment Driver : Manage the enrollment process, ensuring classrooms maintain a capacity of 80% or higher . This includes managing waitlists, assisting families with applications, and creating required IEAs.

4.   Family & Administrative Connection

First Impression : Manage the front desk, professionally answering phones and providing key information to callers.

Community Builder : Collaborate with teachers to create meaningful family engagement activities.

Data & Reporting : Track, review, and analyze program data to provide accurate reports for the Director and COO.

What We Look For in You

• A passion for early childhood education and a drive to create an environment where every child can thrive.

A high level of professionalism in communication, dress code, and agency participation.

An eagle eye for detail and a passion for regulatory compliance (ProCare, ECECD, CACFP).

A team-oriented approach with a genuine commitment to the mission, vision, and values of our agency.

Qualifications Required :

experience and a CDC may substitute but employee must be working toward an AA and / or BA degree

Benefits :