Development Assistant

Development Assistant

The Development Assistant provides essential administrative, operational, and coordination support to the Vice President of Resource Development and the broader Resource Development team. This part-time role plays a critical behind-the-scenes function in ensuring the smooth day-to-day operations of the department, supporting fundraising activities, donor engagement efforts, and internal team workflows.

Approximately half of the role is dedicated to supporting the Vice President of Resource Development through executive-level administrative support, including comprehensive executive calendar management; scheduling and coordinating internal and external meetings, one-on-one meetings, and donor and partner visits; resolving scheduling conflicts; and proactively protecting focused work blocks to align with weekly priorities and support effective time management.

The remaining time supports the Resource Development team with shared calendar coordination, internal communications, donor acknowledgment preparation, database support, expense tracking, and general development operations. This position is ideal for a highly organized, detail-oriented individual who thrives in a supportive role, can manage multiple priorities with accuracy and professionalism, and enjoys contributing to a mission-driven, child-serving nonprofit organization through dependable and responsive administrative and operational support.

Role & Responsibilities

Vice President of Resource Development Executive & Administrative Support

• Provide high-level administrative support to the Vice President of Resource Development, including comprehensive executive calendar management; scheduling and coordinating internal and external meetings, one-on-one meetings, and donor and partner visits; resolving scheduling conflicts; and proactively protecting focused work blocks to align with weekly priorities and support effective time management.
• Manage and organize email communications, including responding to urgent messages daily, replying to priority messages within 48 hours, and routing messages as appropriate.
• Enter and maintain donor email exchanges, meeting details, notes, and related communications in Raiser's Edgeincluding calls, voicemails, and texts, ensuring timely, accurate, and consistently formatted records.
• Submit and track expense reports and invoices in a timely manner, ensuring accuracy and compliance with organizational policies.
• Request, collect, and track weekly and monthly reports from relevant departments and ensure timely submission.
• Review and edit internal and external communications for grammar, clarity, and accuracy prior to submission or distribution.

Resource Development Operations & Database Support

Minimum Qualifications & Requirements

Associate or bachelor's degree in business administration, Communications, or a related field, or equivalent professional experience. One (1) year or more of administrative or office support experience, including calendar management, scheduling, and coordination of meetings.

Preferred Qualifications

Experience in a nonprofit, fundraising, or donor relations environment, with exposure to development or advancement operations. Experience working with donor management systems (e.g., Raiser's Edge) and supporting basic administrative or accounting tasks, such as expense reports and invoice tracking. Strong organizational and multitasking skills, with the ability to prioritize tasks, manage competing deadlines, and support multiple stakeholders in a fast-paced environment. Excellent written and verbal communication skills, including attention to grammar, clarity, and professional tone. High attention to detail and accuracy, particularly when handling data entry, scheduling, and administrative documentation. Ability to work both independently and collaboratively as part of a team-oriented department. Strong problem-solving skills and adaptability, including the ability to manage scheduling conflicts, shifting priorities, and urgent requests. Proficiency with the Microsoft Office Suite (Word, Excel, Outlook) and other relevant software tools used for scheduling, communication, and document management.

In-Office and Remote Work

This position works primarily at the Program Support Center but may occasionally work from other Boys & Girls Clubs of Metro Denver facilities as necessary. All remote work and other flexible work arrangements must be approved prior to implementation.

Disclaimer

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives of employees assigned to this job.