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Office Manager
Office ManagerTruity Partners • Bridgeview, IL, US
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Office Manager

Office Manager

Truity Partners • Bridgeview, IL, US
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  • [job_card.full_time]
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Office Manager (temp-to-hire)

Overview

Our construction client is seeking a detail-oriented Office Manager to oversee administrative operations, project documentation, and billing workflows. This is a temp-to-hire opportunity, with a temp period of ~3-4 months.

Location

In between Bedford Park and Bridgeview, IL (Zip code 60638)

Work setting

Fully onsite; Monday – Friday

Hours

40 / hrs. a week; 8am – 5pm

Compensation

$80k - $90k

(based on experience)

Key Responsibilities :

Office & Operational Management

  • Oversee day-to-day office operations and serve as the onsite admin point of contact
  • Support internal communication, scheduling, and coordination with internal teams
  • Maintain structured project documentation and filing systems (digital and hard copy)

Financial Administration & Invoicing

  • Prepare weekly invoices, including progress billing, lien waivers, and supporting documents
  • Track accounts receivable and follow up on outstanding invoices
  • Handle certified payroll submissions and track time, payroll inputs, and equipment usage.
  • Monitor new projects, change orders, contract numbers, and related billing documentation.

    • Compliance & Documentation

  • Request, collect, and maintain required payout documents from subcontractors
  • Manage monthly contractor / subcontractor payment confirmations through online portals.
  • Maintain annual business registrations and general compliance documentation.
  • Manage compliance documentation, subcontractor paperwork, audits, business registrations, and vehicle / equipment renewals.

    • Qualifications

  • Bachelor's degree in business, Accounting, Finance, or related field.
  • 3+ years of office administration experience in construction industry
  • Knowledge of certified payroll, progress billing, and lien waivers.
  • Strong organization, accuracy, and ability to manage multiple priorities independently.
  • Proficiency with Microsoft Office and construction / accounting software.
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    Office Manager • Bridgeview, IL, US

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