Accounts Receivable Specialist

Core Responsibilities
Accounts Receivable

• Process, record, reconcile, and track incoming payments in QuickBooks including credit card, ACH, and check transactions.
• Prioritize and monitor accounts receivable to ensure all balances remain current and accurately maintained.
• Proactively reach out to clients to confirm timely receipt of invoices and address any issues or delays, including implementing collection strategies to minimize outstanding balances.
• Verification of invoices and ensuring timely vendor payments and payment plans when necessary.

Contract Management

• Manage the contract life cycle (from drafting and issuing contracts to tracking contract status, ensuring timely review, approval and signature collection).
• Assist in monitoring contract renewals, amendments, and compliance obligations.
• Maintain organized contract files (digital and/or physical) for easy reference and audit purposes.
• Work with internal teams to confirm contract terms align with company policies.

Customer/Vendor Services

• Serves as the primary point of contact for customer payment support, ensuring customer satisfaction while enforcing payment terms and conditions.
• Provides timely, professional, and accurate responses to customer inquiries and concerns regarding billing, payments, and account discrepancies.
• Collaborate with the sales and customer service teams to resolve disputes.
• Build and maintain positive relationships with customers to facilitate prompt payment

Additional duties/responsibilities may be assigned, as necessary.

Ideal Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 1–3 years of accounting or finance experience required
• Preference will be shown to candidates who have familiarity with QuickBooks Desktop and Intuit Enterprise
• Proven ability to handle confidential information with integrity.
• Experience with contract administration or document management systems.
• Knowledge of GAAP and financial compliance practices.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

We offer an excellent benefits package including:

• Medical Insurance
• Dental Insurance
• Roth IRA
• Holidays and Paid Time Off

Salary Range: $58,000 - $62,500

Sound Investment has become one of the fastest growing event solutions companies in the country. Since 1999, we have grown from a two-man team of system-designers to an award-winning company with offices in New York, Chicago, Miami, Las Vegas, and Los Angeles. The range of our products and services has helped us become a leading turn-key provider to the special event, marketing, promotions, and hospitality industries. With a team of innovative associates and stellar customer service, we excel at heightening sensory experience with a commitment to the creative application of state-of-the-art technology across a broad spectrum of events.

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